ADMINISTRATIVE AND OPERATIONS SUPPORT CLERK

If you are a bilingual and organized individual with advanced level verbal French language skills and superior clerical and administrative skills, then this is the job opportunity for you!

What can I expect to do in this role?

• Receive, distribute and log incoming and outgoing mail including updating and tracking documents
• Prepare and review correspondence, statistical reports and legal documents
• Create and maintain databases and filing systems
• Use computers to conduct, search, and update client information and process financial adjustments, registrations and amendments
• Respond to branch telephone inquiries
• Monitor and maintain office supplies inventory

How do I qualify?

Mandatory:

Advanced level verbal French language skills.

Administrative Skills:

• You have knowledge of administrative policies, procedures and practices;
• You have knowledge of related accounting terminology;
• You are familiar with the preparation of legal documents, forms and reports;
• You have well-developed administrative skills to process mail, research purchasing options, co-ordinate training/meeting arrangements and to prepare and distribute various meeting agendas and minutes;
• You have the ability to process documents related to staffing, audit, collection or taxpayer account activities.

Computer Skills:

• You are proficient with computer hardware/software packages and have the ability to produce reports and spreadsheets, extrapolate tax account information and create statistical reports;
• You have knowledge of office equipment such as a fax, photocopier, telephone and standard computer configurations;
• You have strong data entry and output skills in order to manage information systems.

General Skills:

• You have strong communication and interpersonal skills to deal directly with taxpayers, to re-direct their inquiries, and to prepare routine memos, letters, and reports;
• You have sound judgment and strong organizational skills to determine work priorities and meet deadlines.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Friday, September 20, 2013 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.