Student - Information Management Assistant

This job posting represents multiple positions within different ministries and locations across Ontario noted in the city list above. You will be required to identify the cities you are interested in applying to. Because some cities may be located in distant or remote areas in Ontario please confirm the location using Google Maps when applying. Note: relocation expenses are not covered by ministries.

Describe your skills, knowledge and relevant paid work or volunteer experience in the related questions on this application form. Resumes and cover letters cannot be attached.

To assist you with the application process please visit the Summer Employment Opportunities website and view the following resources:
- Eligibility Requirements
- Apply Online - Student Application Guide - item 1 in Key Resources

What can I expect to do in this role?

Work Description:

• Assist with updating, quality control and supporting management of information from various sources to catalogue information for on-going project;
• Assist in creating and delivering information management training materials to distribute the information to one or more audiences within the organization;
• Provide timely service working within tight time lines;
• Participate as a team member in weekly branch and biweekly Information Management Coordinators Committee meetings
• Work may require experience specified/listed in the questions below or other similar tasks as assigned

How do I qualify?

Mandatory

All positions require students to be 15 years of age on the first day of employment with no age limit.

Some positions require students to be 15-24 years of age (or 15-29 years of age if you are a person with a disability) on the first day of employment due to program funding.

Some positions on this job ad will require the successful candidate to undergo a general-level screening check, which includes a criminal record check, at their own expense.

Qualification Requirements

Technical Skills and Knowledge
• Apply knowledge and experience in project management to support to ensure progress
• Apply experience of Windows Operating Systems and Adobe software to perform daily duties and at times create training material
• Apply knowledge of Records and Information Management legislation and principals to assist and support information management activities
• Apply written skills to prepare and develop a variety of documents (e.g. presentations, training material, meeting minutes etc.)

Organizational Skills
• Apply planning and organizational skills to ensure tasks can be completed effectively and efficiently
• Apply your problem solving skills while supporting the assessment of information management requirements and needs to develop practical approaches for staff members

Interpersonal Skills
• Apply the ability to work independently or as part of a team; plan, organize and prioritize your time to meet competing demands
• Apply consultation, verbal and active listening skills to understand branch, region and district information management needs and share your knowledge with staff
• Apply interpersonal skills to work collaboratively within a team environment

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Sunday, March 2, 2014 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.