Competition Status: Position Filled
Approximately 554 individuals applied for this opportunity.
We have completed the recruitment process and successfully hired the top candidate into the position.
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Thank you for your interest in the Ontario Public Service.
Administrative and Financial Assistant (29 HOURS PER WEEK)
Organization:
Ministry of the Attorney General
Division:
Court Services Division
Language of Position(s):
English
Job Code:
08OAD - Office Administration 08
Salary:
$22.45 - $26.09 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
Do you like working in a team environment? Are you detail-oriented and looking for a challenge providing a range of financial and administrative services?
Then consider this opportunity as an Administrative & Financial Assistant with the Ministry of the Attorney General!
What can I expect to do in this role?
In this role, you will:
• organize and maintain electronic and manual records, data and filing systems
• make arrangements for meetings and conferences
• prepare, coordinate and distribute related agendas and material
• make travel and accommodation bookings
• prepare and process expense claims, invoices and purchasing documentation
• maintain office supply and equipment inventory
• provide reception services by receiving and screening visitors, internal and external telephone calls
• liaise with court and government officials, staff, judiciary, lawyers and public
• assist with recruitment activities
How do I qualify?
Technical and Other Essential Skills
• You have the ability to interpret and apply administrative, financial and human resources policies, legislation and collective agreements in order to perform a variety of administrative duties and provide information and assistance relating to program and administrative services
• You can prepare and process expense claims, invoices and purchasing documentation and assist with recruitment activities
• You have proficiency in grammar and spelling in order to accurately prepare meeting minutes, draft routine letters and proofread for typographical errors and completeness
Communication and Interpersonal Skills
• You have excellent verbal and written communication and interpersonal skills to prepare correspondence, reports and confidential material
• You can respond to both corporate, divisional and public inquiries
Computer Skills
• You have the ability to use a personal computer with standard applications such as operating systems, word processing, spreadsheets and email software in order to maintain electronic and manual records and data, schedule meetings and produce typed material such as reports, correspondence and presentations
Organizational Skills
• You have demonstrated ability to organize workload with judgment and discretion to balance demands in a high volume environment
Problem Solving and Analytical Skills
• You have proven problem solving and analytical skills to verify financial information, payroll and resolve difficult and contentious issues difficult and contentious issues
Court Services Division is committed to a diverse, respectful and professional workplace that reflects OPS values.
Additional Information:
Address:
- 1 English Permanent - Regular PartTime, 59 Church St, St Catharines, West Region, General Screening Requirement
Compensation Group:
Ontario Public Service Employees Union
Schedule:
3.7
Category:
Administrative and Support Services
Posted on:
Friday, August 22, 2014
Note:
- In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to provide a general or enhanced screening check. Please refer to the Additional Information / Address section above on this job advertisement to determine the screening check that is required for each position.
A general screening check includes a criminal record check and if applicable, fingerprint verification at your own expense. An enhanced screening check includes a criminal record check and if applicable, fingerprint verification at your own expense and permission for the Negotiations & Security Branch , Employee Relations Division to conduct any specific screening as indicated in the Additional Information / Address section above.
A record of a Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check results will only be reviewed and evaluated by the Negotiations & Security Branch for the purpose of making a clearance decision. The details of an individual's screening check will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the Negotiations & Security Branch and kept strictly confidential. - T-AG-68812/14
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Monday, September 8, 2014 11:59 pm EDT. Late applications will not be accepted.
We thank you for your interest. Only those selected for further screening or an interview will be contacted.
All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.
Toutes les offres d'emploi externes de la fonction publique de l'Ontario sont affichées en anglais et en français. Pour connaître les exigences linguistiques, vérifiez les renseignements sur la « langue du poste » figurant dans le haut de chaque offre d'emploi. Pour tous les postes, l'évaluation des candidates et candidats se fera en anglais, la langue usuelle de la fonction publique de l'Ontario. En ce qui concerne les postes désignés bilingues, la maîtrise du français des candidates et candidats sera également évaluée.
