Come join our dynamic team in Sault Ste. Marie!Are you a conscientious and well-organized individual seeking the opportunity to provide essential administrative support in an environment that is unique and challenging? The Ministry of Natural Resources, Aviation, Forest Fire and Emergency Services is looking for a team player who has excellent administrative, communication and analytical skills.
Aviation, Forest Fire and Emergency ServicesThe branch provides emergency management planning, preparedness, and response for the seven types of emergencies that Ministry of Natural Resources is accountable for: forest fires, floods, erosion, dam failures, unstable soils and bedrock, droughts/low water, and oil and gas emergencies; responds to wildland fires to prevent personal injury, economic impact, and social disruption while allowing for some fires on the landscape that provide beneficial ecological effects; and responds to non-scheduled air transportation for the Ontario Public Service (OPS). While more than half of the air fleet is dedicated to forest fire work in the summer, the multi-service air fleet also supports specialized wildlife surveys, enforcement, fish stocking, rabies prevention, and Premier and Lieutenant Governor travel.
About the job
As a Maintenance Records Clerk, you'll work closely with aviation experts and government agencies to maintain the integrity of our technical records. In this role, you will:
• provide administrative support to the Aircraft Maintenance Section
• review and maintain technical maintenance records
• liaise with Aviation Section staff government agencies and non-government agencies
• maintain tracking system for aircraft maintenance and flight records
• produce aviation publications and information as required
What you bring to the team
Office administration expertise:
• You have thorough knowledge of office administration policies, procedures, budget administration and administrative systems.
• You have knowledge of software programs for statistical analysis, data retrieval, database and programs for research and analytical responsibilities and ability to develop and maintain inventory database.
• You have experience working with paper and electronic record systems in order to maintain database integrity and accuracy.
• You have experience using Microsoft Office applications, such as Word, Access, Excel, PowerPoint, and Outlook.
Communication and interpersonal skills:
• You have demonstrated interpersonal skills to effectively liaise with internal and external clients and agencies (e.g. Transport Canada).
• You can respond to inquiries from internal and external clients in person, by telephone, or by email with tact and diplomacy.
• You can compose and proofread correspondence.
• You can work independently and interact effectively in a team environment.
Problem-solving and analytical skills:
• You have decision making skills to identify important issues, taking appropriate action, while maintaining confidentially and positive internal and external relations with clients.
• You have analytical skills to determine nature/urgency of inquiries and to prioritize based on knowledge of subject matter, policies and procedures or by forwarding more complex inquiries.
Time management and organization skills:
• You have demonstrated time management and organizational skills to manage a high volume of work with changing priorities and conflicting demands.
Aviation proficiency:
• You have the ability to understand aviation publications and information.
• You have the ability to learn about aircraft types and aircraft components and aviation terminology for fixed and rotary wing aircraft to respond to inquiries and ensure integrity of data.
Don't meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's
Human Rights Code and the
Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer
accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please
contact us.Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
What we offer
The Ontario Public Service is one of Ontario's largest employers. Employees work for 29 ministries, with offices in more than 70 cities across the province. We offer:
• a career that can grow across ministries and job functions
• flexible learning and developmental opportunities, including education and mentorship programs
• many employee networks offering support for and education about underrepresented groups
This role comes with a comprehensive compensation and benefits package that includes:
• a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
• group health, dental, life and disability benefits
• a range of vacation and leave options
• an Employee and Family Assistance Program, which provides confidential counseling services