Do you consider yourself to be highly organized with strong interpersonal and analytical skills and experienced in providing administrative and clerical support?Consider this opportunity with the Ministry of Transportation's Capital Program Delivery Branch where you will apply your administrative and organizational skills as an integral part of the Construction Management Office team in this diverse and challenging role.
The
Capital Program Delivery Branch provides provincial leadership and local oversight of the construction program, managing the construction cycle, contract management, construction audit, quality assurance, contract claims administration.
Our staff's expertise ensures the consistent management of contracts and contractors. Employees manage issues related to contract management, administration, interpretation, performance and disputes while coordinating a system of quality assurance and acceptance for all materials used in highway construction, including aggregates, asphalt, concrete, structures and electrical. We provide financial management, contract administration expertise, procurement advice and also negotiate the resolution of claims.
About the job
As a member of this highly effective team, you will:
• receive and reconcile invoices for various construction and maintenance programs, verifies charges and supporting documents
• provide information to field staff on payment and contract administration policies and procedures
• monitor expenditures to ensure sufficient funds are available
• maintain Operations office inventories of assets including Fleet, cellphones, cameras and specialized construction equipment
• provide support to Maintenance Coordinators and Superintendents to ensure the maintenance inventory management procedures are followed
• provide administrative support in day-to-day activities such as arranging meetings, purchasing supplies, organize and maintain manual and electronic filing systems
What you bring to the team
Administrative skills and knowledge:
• You have knowledge of administrative, financial processes and procedures as well as financial systems to reconcile expenditures, and process payments.
• You can obtain knowledge and understanding of contract administration procedures for payment verification.
• You have mathematical skills to verify budgets and invoices for accuracy.
• You can arrange meetings, purchase supplies, organize and maintain manual and electronic filing systems.
Communication and interpersonal skills:
• You have demonstrated interpersonal skills including tact and diplomacy.
• You can respond to requests from internal and external clients.
• You can convey information or explanations and prepare responses for information and financial requests.
Organizational, analytical and problem-solving skills:
• You have well developed organizational, analytical and problem solving skills to provide effective administrative support, set your own deadlines, research and gather information, verify invoices for accuracy and identify issues for further investigation.
Computer skills:
• You have excellent computer skills including knowledge of word processing, spreadsheets and database to produce reports, spreadsheets, correspondence, maintain records and statistical reports.
Don't meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's
Human Rights Code and the
Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer
accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please
contact us.Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
What we offer
The Ontario Public Service is one of Ontario's largest employers. Employees work for 29 ministries, with offices in more than 70 cities across the province. We offer:
• a career that can grow across ministries and job functions
• flexible learning and developmental opportunities, including education and mentorship programs
• many employee networks offering support for and education about underrepresented groups
This role comes with a comprehensive compensation and benefits package that includes:
• a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
• group health, dental, life and disability benefits
• a range of vacation and leave options
• an Employee and Family Assistance Program, which provides confidential counseling services