The highest level of court in the Province, the Court of Appeal for Ontario, requires one highly professional and organized individual to perform a range of legal secretarial services within the Court's Judicial Support Unit.
About the job
You will:
• take dictation, transcribe, type, format, proof-read highly confidential and sensitive documents
• compose routine correspondence
• receive and respond to inquiries
• converse directly with the Court's judiciary, managers, judicial research lawyers and the public
• plan and manage court schedules, arrange meetings and appointments
• review and prioritize mail and re-direct appropriately
• make travel and accommodation arrangements
• maintain confidential filing systems
What you bring to the team
Mandatory requirements
• You can type 50 words per minute
• You are proficient with Dictaphone with 70% accuracy
• You must possess oral and written French language skills at the advanced level. Your proficiency level will be confirmed before hire.
Technical knowledge and experience:
• You have demonstrated experience in providing legal secretary and administrative support
• You can proofread legal documents and update files and court schedules
• You have the ability to acquire and apply knowledge of policies and procedures governing the Court of Appeal for Ontario
• You have knowledge of financial processes
• You can ensure purchasing procedures are followed and invoices and statements of expenses are prepared for payment
Computer skills:
You have:
• proficiency using computers and demonstrated ability to use word-processing, spreadsheet and e-mail applications such as MS Word and MS Excel
• knowledge of information databases (e.g. Court Office System (COS)) to enter, track and update data
Judgment and organizational skills:
• You can coordinate committees, conferences and workshops
• You have tact and discretion to manage highly sensitive material using a high degree of confidentiality
• You have the ability to plan and manage calendars and schedules in a high pressure environment with strict deadlines
• You have the ability to maintain confidential filing systems
Oral and written communication skills
You can:
• compose correspondence from verbal dictation and written instructions for the judges' signatures (e.g. letter to counsel)
• receive and respond to phone inquiries from the public
• converse directly with senior legal officers, judiciary, managers, lawyers and all other justice participants
Don't meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's
Human Rights Code and the
Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer
accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please
contact us.Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
What we offer
• We offer a unique opportunity to make a real difference in people's lives, working both in and out of the courtroom.
• You will be joining a team of more than 3,000 frontline staff members and managers across the province, committed to professionalism, collaboration and innovation.
• You will enjoy a friendly and cooperative work environment, career growth opportunities, and on-the-job training.
The Ontario Public Service is one of Ontario's largest employers. Employees work for a wide range of ministries, with offices in more than 70 cities across the province. We offer:
• a career that can grow across ministries and job functions
• flexible learning and developmental opportunities, including education and mentorship programs
• a modern, friendly and accessible physical work environment
• many employee networks offering support for and education about underrepresented groups
This role comes with a comprehensive compensation and benefits package that includes:
• a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
• group health, dental, life and disability benefits
• a range of vacation and leave options
• an Employee and Family Assistance Program, which provides confidential counselling services