The Workplace Safety and Insurance Appeals Tribunal (WSIAT) is a highly specialized adjudicative tribunal that hears appeals of final decisions of the Workplace Safety and Insurance Board. The (WSIAT) is looking for a highly motivated professional to provide administrative services to assigned Vice-Chairs, Member Representatives of Employers and Member Representatives of Workers; to prepare Tribunal decisions and maintain decision data in the Tribunal's customized case management database.
Preferred Start Date: March/April 2026
About the job
Working under the direction of the Manager, OIC Adjudication Support, the Adjudication Assistant will:
• Provide case management of all appeal materials for assigned OICs, from date hearing is scheduled until final decision is issued.
• Ensure OICs receive the appropriate documentation in advance of scheduled hearing dates.
• Transcribe dicta tapes consisting of Tribunal draft decisions that contain a wide range of complex medical and legal terminology; decisions may be lengthy, detailed, and difficult to understand.
• Ensure materials presented at hearing are copied for Hearing Panel and prepared for inclusion in the Exhibit package and all documents are uploaded to the Tribunal's case specific database.
• Determine whether further action is required post-hearing and follow up with various Tribunal departments to ensure appeal is updated in database with all pertinent information.
• Compose correspondence on own initiative or from brief oral and/or written instructions from OICs.
• Incorporate relevant section(s) of the Act(s) into decisions on brief instructions from Vice-Chairs; amend and/or revise decisions, on approval of Vice-Chair/Panel.
• Perform research of various legal documents and research sources in order to accurately prepare documents from information provided by OICs.
• Prepare standard legal documents such as Disposition forms, Appeal Record Forms etc. to accompany Tribunal decisions.
• Ensure all exhibits, records, forms are consistent and in accordance with Tribunal standards.
• Schedule caucus times for Panels and ensure all related materials are available.
• Respond to inquiries from other Tribunal departments and provide information on status of appeals.
• Circulate and track draft decisions in order to expedite the release of same. Keep Vice-Chair informed of progress and potential delays.
• Ensure draft decisions are returned from Panel members and/or Office of the Counsel to the Chair in a timely manner and follow-up as necessary.
• Proofread decisions ensuring grammar and spelling are accurate and meet Tribunal decision standards.
• Prepare decisions for release with minimal instruction and supervision ensuring they are complete, accurate and conform to Tribunal standards.
• Finalize decisions - includes but not limited to: format from draft copy, distribute to Vice-Chair/Panel for signature. Release decisions - includes but not limited to: ensure decision release is in compliance with the Freedom of Information and Protection of Privacy Act, input neutral citation numbers, ensure that decisions are accessible and do not contain metadata, convert decisions to PDF format and attach to the Tribunal's case specific database.
• Prepare decision closing package - includes but not limited to: update database, remove case related files from Vice-Chair's shared file directory, request closure of appeal files, obtain signatures of all Panel members and when complete attach duly signed decision to the Tribunal's case specific database.
• Assist other adjudication assistants as required. Perform back-up for other assistants in their absence.
• Perform other administrative duties as assigned.
What you bring to the team
Administrative Knowledge Skills:
• Advanced knowledge of specialized office methods, legislation, policies, and practice directions to provide administrative services to OICs by performing very involved work tasks.
• Advanced knowledge of Freedom of Information and Protection of Privacy Act to ensure compliance and that no breach of this Act will occur in the preparation and release of Tribunal decisions.
• Advanced knowledge of various legal documents and research vehicles/sources; legal formats, style, terminology and phraseology, to accurately prepare documents from information provided by OICs, e.g. assisting OICs by inserting required legal articles, references, citation and statutes into legal documents.
• Advanced knowledge of legal and medical terminology to transcribe from Dictaphone, hand-written materials or compose documents from oral instruction ensuring spelling accuracy and compliance with the Tribunal's standards.
• Advanced knowledge of word processing equipment and software to manipulate text to produce legal documents, correspondence, memos and forms, according to established procedures and formats. Position requires knowledge of customized case management systems.
• Advanced knowledge of WSIAT specialized templates to work within the parameters of the templates to proofread, edit, finalize and release decisions.
• Knowledge of records retention and archiving procedures to prepare files for or retrieve files from Appeal Support Services.
Communication and Interpersonal Skills:
• Exceptional proofreading and editing skills.
• High level of priority and time management skills; able to work within tight time constraints while producing accurate product;
• High level of verbal skills to explain to various legal and medical staff members specific detailed matters, such as inquiries from other Tribunal departments regarding information on status of appeal.
• Exceptional analytical skills to compose complex correspondence for OICs and other senior staff, and to determine issues, from brief instructions; proven organizational, and priority setting skills to handle a diverse workload; ability to work independently in a team environment with minimal instructions;
• High level of tact and discretion when dealing with staff and OICs.
Computer Skills:
• Advanced computer skills including Microsoft Word, Outlook, etc.; ability to format complex documents within the existing software. Word processing, typing, and dicta skills to government standards.
How we support diversity, inclusion and accessibility
The Workplace Safety and Insurance Appeals Tribunal is an inclusive employer.
Accommodation is available under the Ontario Human Rights Code.
All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.
How to Apply:1. Please submit your resume and cover letter through our online
WSIAT Career Centre2. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, please show how you demonstrated the requirements for this job.
3. If you require accommodation for a disability during any stage of the recruitment process, please notify us, confidentially, at Recruitment@wsiat.ca. Recruitment staff will contact you within 48 hours.
4.
Background Check: As a precondition of employment, the WSIAT requires that the final external candidate for this position, prior to commencing employment, is required to undergo both a criminal record and social media search. Other types of background checks may also be requested such as education verification and professional credential validation.
Remember: The deadline to apply is April 15, 2026, 11:59 pm EDT. Late applications will not be accepted. We thank you for your interest. Only those selected for further screening or an interview will be contacted.
Your personal information is being collected and will be used to determine your qualifications for employment with the Workplace Safety and Insurance Appeals Tribunal (WSIAT). The WSIAT Career Centre is an authorized common service in accordance with s. 6 of the Ministry of Government Services Act, R.S.O. 1990, c. M.25 and this collection of personal information is necessary to the proper administration of OPS Careers.
Please do not provide more personal information than what is asked of you. For example, do not include your social insurance number, photograph, or banking information, etc. with your application. We strongly encourage you not to provide us with information beyond that which is requested in the job posting. If you have any questions about the collection, use, disclosure, or retention of your personal information, please contact us.