Legal Administrative Assistant

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Join us in our mission to uphold justice and serve the public

Become a Legal Administrative Assistant with the Ministry of the Attorney General's Criminal Law Division and play a crucial role in the justice system. Your efforts will support criminal prosecutions and ensure the smooth operation of court activities, directly impacting the lives of Ontarians.

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About the job

In this role, you will:
• prepare and manage files legal documents, and correspondence
• maintain Ontario and Superior Court files
• liaise with justice partners and stakeholders in other offices regarding prosecution matters
• provide support to the public by responding to inquiries by phone, in person or in writing
• provide support to legal staff in court, in person or virtually

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What you bring to the team

Mandatory requirements

• You can type 50 words per minute and are able to achieve 70% in testing for spelling and grammar

Knowledge of legal procedures and terminology

You demonstrate:
• understanding of criminal statutes, rules, regulations, and policies
• familiarity with criminal prosecution programs and court procedures
• knowledge of legal terms to prepare documents and explain procedures

Communication and interpersonal skills

You can:
• use legal terminology to exchange information with justice partners and the public
• provide clear and articulate explanations of court procedures and legal terms verbally and in writing
• prepare legal documents and correspondence using correct terminology
• maintain professionalism in all interactions
• work independently and as part of a team

Organizational, judgment and analytical skills

You can:
• prioritize and manage workload to meet conflicting deadlines
• organize files and documents
• apply appropriate administrative procedures
• use tact and discretion when handling confidential and sensitive information

Administrative skills

You can:
• update files and schedule meetings
• complete travel arrangements, order transcripts and translation within directive guidelines
• process expense documents
• identify administrative processes and use relevant templates
• apply records information management retention processes and schedules

Technical proficiency

You can:
• use general office equipment, computer software and applications to perform core administrative functions
• utilize Audio-Visual/ Information Technology (AV/IT) equipment and software for case presentation in and out of court

Who we are

The Ministry of the Attorney General is committed to a responsive, innovative justice system that upholds the Rule of Law. The Criminal Law Division, with approximately 2,200 staff (1,400 legal and 800 business professionals):

• Prosecutes offences under the Criminal Code, Youth Criminal Justice Act, and Provincial Offences Act.
• Conducts criminal appeals at all court levels.
• Provides specialized services (e.g., wiretaps, extraditions, search warrants).
• Advises police and government officials on criminal law.
• Sets prosecution policy across Ontario.
• Develops justice system efficiencies with stakeholders.
• Offers world-class education for prosecutors.

Additional information can be found here.

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Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

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How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer  accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please  contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

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What we offer

• You will be joining a prosecution team committed to professionalism, collaboration and innovation.
• You will enjoy a friendly and cooperative work environment, on-the-job training and career growth opportunities.

The Ontario Public Service is one of Ontario's largest employers. Employees work for a wide range of ministries, with offices in more than 70 cities across the province.

We offer:
• a career that can grow across ministries and job functions
• flexible learning and developmental opportunities, including education and mentorship programs
• a comprehensive compensation and benefits package
• base salary that aligns to market trends with performance-based pay and scheduled salary progression
• tailored work arrangements, including opportunities like flex hours, self-funded leave and more
• a modern, friendly and accessible physical work environment

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Additional information:

Note:

• About security checks:
  A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
  If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
  Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.
• T-AG-244239/26

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How to apply:

1. You must apply online.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.