Make an impact in Ontario's forest sector! Play a key role in supporting critical forestry programs through data management, financial coordination, client service, and specialized business system expertise.
Please note: The successful candidate will have the option of working from one of the following office locations:
• 300 Water Street, Peterborough
• 31 Riverside Drive, Pembroke
About the job
In this role, you will:
• provide administrative, clerical, data, and financial support for provincial and regional wood measurement programs.
• lead and oversee scaling data management processes, ensuring data integrity, accurate reporting, issue resolution, and effective maintenance of provincial scaler registration records.
• provide service to clients at a regional level by resolving invoicing issues, monitoring expenditures, supporting budget management, and delivering financial reporting.
• provide training, guidance, and support to internal and external stakeholders on business systems and applications.
• participate in the scaling audit program.
What you bring to the team
Specialized knowledge and skills
• You have knowledge of, or experience working within, the forest industry
• You have the ability to prepare and maintain scale data tables, using business systems and applications.
• You can use scaling conversion data tables to determine/calculate volume and value for forest license invoicing.
• You can oversee records and scale tally input, make corrections and monitor data to ensure compliance with policies and report variances.
Administrative and financial skills
You have:
• knowledge of budgeting, forecasting, procurement, and expenditure tracking.
• experience with general human resource and administrative practices (i.e., hiring documentation, calendar management, etc.).
• experience handling confidential client information and proprietary business processes.
Communication and interpersonal skills
You have:
• interpersonal skills to develop/maintain working relationships with internal/external clients and work harmoniously with regional team members.
• effective communication skills to give instructions, explain procedures and answer inquiries.
• written communication skills to prepare correspondence, present analysis of reconciliation and explain corrective actions.
• presentation skills to prepare training materials, and present subject material to target audience.
Analytical, evaluative and organizational skills
You can:
• advise on billing procedures, payment terms, and provide financial updates.
• review/examine and input information into computerized forest management databases.
• analyze and assess administrative requirements and determine priorities among conflicting demands.
• work with minimum supervision and work within priorities set by the supervisor.
Computer and office equipment skills
You can:
• use computers and software applications, including word processing, email, spreadsheets, and databases, to collect, manage, retrieve, and archive information.
• operate office equipment and virtual communication platforms (e.g., Microsoft Teams) to support business operations and collaboration.
Don't meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's
Human Rights Code and the
Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer
accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please
contact us.Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace: