Financial Services Clerk

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We're seeking qualified and dynamic individuals to join our team in the crucial role of Financial Services Clerk. In this position, you'll play a vital role in supporting the Superior Court of Justice, Finance Office operations by providing a wide range of financial accounting services.

If you are a meticulous financial professional with a passion for detail and a commitment to excellence, we invite you to apply for this exciting opportunity. Join us in contributing to the efficiency of our accounting operations and making a meaningful impact within the Ministry of the Attorney General.

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About the job

You will:
• Provide accounting, financial, banking and statistical information and support as well as client services in an automated environment
• Enforce and manage the resolution of issues and problems arising from writs, executions, garnishments, and seizures
• Provide input to the development of policy, standards, guidelines and procedures
• Coordinate and attend to the effective and efficient resolution of queries, issues, concerns and requests for information from members of the general public, court offices, legal, judicial and banking professions
• Review client files for completeness and accuracy
• Explain accounting procedures related to accounts receivables, and procedures regarding distribution of funds
• Prepare letters and memoranda on account payments, billings and work-related financial information (e.g. trust payments)

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What you bring to the team

Financial knowledge

• You have knowledge of accounting principles, practices, procedures, protocols
• You have knowledge of the accounting practices relative to garnishments and other enforcement processes
• You can investigate accounting discrepancies and problems and answer enquiries
• You have knowledge of civil enforcement processes and accounting procedures and mechanisms such as Garnishments, seizure and sale of lands, goods, chattels, execution of Writs
• You have knowledge of practices and procedures governing trust and revenue accounting to protect the integrity of financial accounting operations
• You can perform calculations, balance large amounts of revenue, maintain accounts accurately and compile statistical reports

Technical knowledge

• You have the ability to interpret and apply knowledge and understanding of relevant statutes and regulations (e.g. the Rules of Civil Procedure, Execution Act, Bankruptcy Act, Land Titles Act and Creditors Relief Act)
• You have the ability to apply knowledge of related legal terminology and enforcement related business practices (e.g. the rules governing the filing of writs, executions, garnishments and seizures)

Communication skills

• You can discuss and explain complex accounting scenarios, issues and matters with the public, judgement creditors, legal and banking professionals
• You can follow up on complaints and queries and provide explanations regarding accounts status
• You can set out clearly in writing statutory and accounting concepts

Analytical and organizational skills

• You can investigate discrepancies and trace errors and omissions and take corrective actions
• You can perform concurrent activities under time pressures

Computer skills

• You have proficiency with word processing software as well as computerized case management and tracking systems (e.g. TMS, Q&A, Frank, UNIX Writ system)
• You can update data on a network computer system
Court Services Division is committed to a diverse, respectful and professional workplace that reflects OPS values.

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Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

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How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer  accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please  contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

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Additional information:

Note:

• About security checks:
  A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
  If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
  Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.

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How to apply:

1. You must apply online.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.