Job Specification

Purpose of Position :

To provide project planning coordination and implementation for the optimization and quality control of DMO's and ministry's business and decision-making processes including recommendations for improvements to existing tools, systems, processes and mechanisms for Information Management (IM).

Duties / Responsibilities :

The Ministry of Northern Development and Mines (MNDM) promotes northern economic and community development and coordinates the delivery of programs and services in Northern Ontario. Being responsible for the provincial minerals sector, MNDM works to enhance the mineral sector competitiveness and prosperity. MNDM's vision is of a vibrant Northern Ontario economy and a provincial minerals sector that is healthy, competitive and sustainable.

In this context and under the general supervision of the E.A. to the Deputy Minister, the position:

1. Provides project planning and implementation in support of the DMO's and ministry's business and decision-making process, including the optimization of IM operations; assists in the development of work plans according to DMO's and ministry's priorities for briefing, decision-support materials and other products, as required.

2. Analyzes and reviews the DMO's and ministry processes; assists in the determination of issues, opportunities and gaps and seeks efficiencies (e.g., clarity of requests for information/documents, fluidity of process, etc.).

3. Conducts research and analysis of trends, new developments and best practices, including the exploration of potential new tools, systems and/or mechanisms for information sharing and tracking; prepares reports and briefing materials on findings and presents conclusions to the E.A., including recommendations for process improvements.

4. Coordinates project daily activities, including reviewing and monitoring project progress, including key deliverables, timelines and budgets; assisting in the assessment of project financial and material requirements.

5. Participates in the development of standards, processes, methods techniques and performance measures to ensure the efficiency of ministry and DMO's IM operations and procedures.

6. Consults and engages with other ministries and clients, including ministry program managers and their staff, to: seek input and/or assess feedback collected and to discuss the review/development of new IM operations and procedures and how changes may improve/have improved operations and procedures.

7. Participates in development teams, committees and working groups including LRC staff, to convey and support the development of strategies and approaches in achieving business, decision-making and IM goals and objectives.

8. Other duties, as assigned.

Staffing and Licensing :

n/a

Knowledge :

The position requires knowledge of:

- Project management theories and methodologies, to assist in the planning and implementation of project activities relating to the DMO's and ministry's business, decision-making and IM processes; review and monitor project progress, deliverable, timelines and budgets.

- Research techniques, data analysis and evaluative methods/techniques, to conduct research, analyze and compile information/data for the development of standards, processes, performance measures, new tools/systems, etc.

- Project coordination and client/stakeholder consultation techniques, to ensure that approaches and strategies being taken reflect best project practices.

- Development and implementation of methodologies, to participate in the development of standards, processes, methods/techniques and performance measures supporting business, decision-making and IM review/development.

Skills :

The position requires:

- Analytical and issues management skills, to: analyze and review the DMO's and ministry business and decision-making process and assist in determining issues, opportunities and gaps in operations/procedures.

- The ability to research, analyze and assess complex and diverse issues, with attention to detail (e.g., conducts research and analysis of trends, new developments and best practices, including the exploration of potential new tools, systems and/or mechanisms for information tracking, etc.).

- Planning and organizational skills, to undertake various work activities, balance and manage multiple tasks; meet deadlines.

- Oral and written communication skills, to: consult with various clients/program managers/directors and their staff, within the ministry and in other OPS ministries, to seek input and/or assess feedback collected and to discuss the review and/or development of new IM operations and procedures and how changes may improve/have improved operations and procedures.

- Relationship management and interpersonal skills, to participate in development teams, committees and working groups to support the development of strategies and approaches in achieving the DMO's and ministry's goals and objectives for IM.

- Information Technology, to analyze and recommend the implementation of new IT tools/systems, including control, log and tracking systems; computerized project and information systems/software/networks (e.g., word processing, spreadsheet, database, presentation, Internet, Intranet and email), to: perform daily work activities; search, analyze and manipulate data/information; communicate with all parties through e-mail.

Freedom of Action :

Acts under the general supervision of the Executive Assistant to the Deputy Minister and performs day to-day functions with relative freedom/independence. Work is performed within the broad framework of overall policies, guidelines, procedures and DMO/ministry's business goals and objectives for decision making relating to IM (e.g., participating in the development of related processes and procedures for project reporting and the optimization of the DMO's and ministry's business and decision-making process relating to IM).

Errors in recommendations made to the E.A. to the DM, and ineffective information research and analyses could result in inaccurate and incomplete information and affect project goals and decisions made by the E.A. for consideration by the DM.

Contacts are internal and external, including other OPS ministries, to conduct research; participate in committees/working groups; provide, obtain and share information including, but not limited to the preparation of RFBs.