Administrative Coordinator

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Are you a dynamic individual who takes pride in offering high quality service and is driven to provide excellence in a high-volume environment? If this sounds like you, then we have an exciting opportunity for you to work with the Dorset Environmental Science Center of the Ministry of the Environment and Climate Change in providing executive and administrative services.

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About the job

You will:
• provide administrative assistance and coordination services in such areas as finance, human resources, administrative and support services for management and district/unit staff and provincial/federal/university/municipal partners.

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What you bring to the team

Office Administration Skills:

• You have planning and organizational skills to independently establish priorities and manage multiple tasks/activities within tight timelines.
• You have experience providing a variety of administrative services to an executive office.
• You have experience performing financial administration services (e.g. budgeting, purchasing, asset management, etc.).
• You have experience monitoring and tracking correspondence.
• You have human resources experience to prepare documents for site and partnerships, including preparing forms and documentation,
maintaining personnel files, preparing recruitment files and documents and notifying managers of various procedural requirements (e.g. merit dates).

Communication and Interpersonal Skills

You have excellent customer service skills and interpersonal skills to liaise with internal and external stakeholders.
• You have strong verbal and written communication skills to compose letters, reports.
• You are able to use diplomacy and tact in dealing with various stakeholders and sensitive issues.

Analytical and Problem Solving Skills:

• You have proven analytical and problem-solving skills to identify and resolve discrepancies, determine the best way to handle a task, situation, or information request.

Computer Skills:

• You are proficient with computers including word processing spreadsheet power point, databases, electronic mail and internet software applications.

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Additional information:

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.