ADMINISTRATIVE ASSISTANT (BILINGUAL)

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Are you a detail oriented individual who enjoys providing a wide range of administrative support services? Demonstrate your skills in this opportunity with the Emergency Health Services Branch.

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About the job

You will:

• Provide reception services.
• Prepare reports, minutes and presentations.
• Ensure the accurate processing of employee payroll and attendance information.
• Assist in budgeting and financial activities.
• Maintain and order office supplies.
• Process incoming and outgoing mail.

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What you bring to the team

MANDATORY:

• You have advanced oral and written French language skills in accordance with Ontario Government Standards.
• You must type 50 words per minute.

ADMINISTRATIVE SKILLS AND EXPERIENCE:

• You must type 50 words per minute.
• You have demonstrated administrative support experience.
• You have knowledge of OPS administrative policies, procedures and practices.
• You have knowledge of payroll and attendance practices and can complete accurate documentation.
• You can interpret pay policies, collective agreements and guidelines.
• You are proficient with computers and standard software (word processing, spreadsheets, databases, presentations, e-mail, internet/intranet).
• You can use financial and attendance management systems.

COMMUNICATION, ANALYTICAL AND ORGANIZATIONAL SKILLS:

• You have excellent communication and interpersonal skills to work effectively with staff, managers and suppliers.
• You have proven organizational skills.
• You can set priorities and work independently.
• You have analytical, mathematical and problem-solving skills to maintain and reconcile financial data.
• you can deal with confidential information and determine appropriate release of information.
• You have advanced oral and written French language skills in accordance with Ontario Government Standards.

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Additional information:

Note:

• This ad is also available in French.
• In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.
  
  You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential.
• E-HL-106874/17

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.