Information Management Policy Assistant

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Come showcase your project management and communication skills with the Ministry of Health and Long-Term Care, Health System Information Management Division where you will provide coordination, project control, quality review functions, and a range of administrative and communications support services.

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About the job

As an Information Management Policy Assistant, you will:

• conduct review and track divisional projects;
• review/assess project plans against project milestones, deliverables
and budget
• provide quality review and audit functions for all major deliverables of projects
• ensure that all project management functions, processes, and performance management reports adhere to quality standards and document control
• prepare information summaries, research and analytical reports
• develop and maintain program related information resources such as web-based education materials
• provide a range of research support functions such as compile and summarize background materials, draft and create computer presentations, and conduct environmental scans
• participate in the development and implementation of communication strategies, develop/monitor operational plans
• assist in the identification and assessment of training needs, plan and develop training materials/sessions

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What you bring to the team

Project Management and Administrative Skills:

• You have knowledge of project planning, administration and control methodologies to provide quality review and audit function, track project risks and review/assess project plans.
• You have the ability to learn the mandate, strategic directions, core businesses and organizational structure of the Division.

Analytical and Problem Solving Skills

• You can anticipate, identify, address issues and develop practical solutions to ensure quality and document control.
• You can use your research and analytical methods and techniques to conduct environmental scans, review portfolio, investment and industry policies, standards, guidelines, and best practices.

Computer Skills:

• You are proficient with computer applications such as word processing, spreadsheets, project scheduling and Internet to track and report on projects, manage record keeping and file maintenance.

Communication and Relationship Management Skills

• You can compile and summarize information reports and analyses, assist in drafting project business cases, briefing notes, presentation materials, and project plans/reports.
• You can develop communication tools such as web-based education materials.
• You have consultation, communication, and interpersonal skills to liaise with stakeholders, seek input and advice on research and assignments, discuss project risk, ensure projects adhere to quality standards, and facilitate information sharing.

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Additional information:

Note:

• T-HL-107140/17

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.