Competition Status: Position Filled
Approximately 333 individuals applied for this opportunity.
We have completed the recruitment process and successfully hired the top candidate into the position.
To look for other job opportunities that match your skills and experience go to Job Search. You may also subscribe to our Job Alert service to receive emails when new jobs open up that match your determined search criteria.
Thank you for your interest in the Ontario Public Service.
ADMINISTRATIVE ASSISTANT
Organization:
Ministry of Community and Social Services
Division:
Operations Division
City:
Kenora, North Bay, Sault Ste Marie, South Porcupine, Sudbury, Thunder Bay
Language of Position(s):
English
Job Term:
1 Temporary (12 months with possibility of extension)
Job Code:
08OAD - Office Administration 08
Salary:
$23.10 - $26.86 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
A motivated, enthusiastic and well organized individual will be interested in this opportunity to apply their excellent administrative skills as an integral part of a team supporting staff for the Northern Regional offices.
What can I expect to do in this role?
In this role, you will:
• handle a variety of administrative and clerical tasks
• perform a variety of clerical tasks related to the Ministry's contracting processes
• update and manipulate data in various databases
• perform purchasing and asset management functions
• respond to general inquiries from internal and external clients
• maintain electronic and manual filing systems
• arrange and setup for meetings and video-conferences
The successful candidate may be located at any one of the identified locations within the North Region.
How do I qualify?
Mandatory skills:
• You have a valid driver's license
Administrative skills:
• You have proven experience providing administrative, financial and clerical support
• You have knowledge of general office procedures, practices and methods including manual and electronic filing systems
• You are proficient with computers including word processing spreadsheet power point, databases, electronic mail and internet software applications
Customer Service and Communication skills:
• You have excellent customer service skills and interpersonal skills to greet clients and liaise with internal and external stakeholders
• You have strong verbal and written communication skills to compose letters, reports, and draft minutes
• You are able to use diplomacy and tact in dealing with various stakeholders and sensitive issues
• You are able to work as part of a team as well as independently to complete task with minimal supervision
Analytical skills:
• You have proven analytical and problem-solving skills to identify and resolve discrepancies, determine the best way to handle a task, situation, or information request
Organizational skills:
• You have strong organizational and planning skills to prioritize a variety of tasks and handle a heavy, diversified workload with conflicting deadlines
Additional Information:
Address:
- 1 English Temporary, duration up to 12 months, 621 Main St W, North Bay, North Region or 70 Foster Dr, Sault Ste Marie, North Region or 435 James St S, Thunder Bay, North Region or 199 Larch St, Sudbury, North Region or 808 Robertson St, Kenora, North Region or 5520 Hwy 101 E, South Porcupine, North Region, General Screening Requirement
Compensation Group:
Ontario Public Service Employees Union
Schedule:
3.7
Category:
Administrative and Support Services
Posted on:
Wednesday, June 7, 2017
Note:
- In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.
You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)
A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential. - W-CS-108585/17
Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Wednesday, June 21, 2017 11:59 pm EDT. Late applications will not be accepted.
We thank you for your interest. Only those selected for further screening or an interview will be contacted.
All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.
Toutes les offres d'emploi externes de la fonction publique de l'Ontario sont affichées en anglais et en français. Pour connaître les exigences linguistiques, vérifiez les renseignements sur la « langue du poste » figurant dans le haut de chaque offre d'emploi. Pour tous les postes, l'évaluation des candidates et candidats se fera en anglais, la langue usuelle de la fonction publique de l'Ontario. En ce qui concerne les postes désignés bilingues, la maîtrise du français des candidates et candidats sera également évaluée.
