ADMINISTRATIVE ASSISTANT

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A motivated, enthusiastic and well organized individual will be interested in this opportunity to apply their excellent administrative skills as an integral part of a team supporting staff for the Northern Regional offices.

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About the job

In this role, you will:

• handle a variety of administrative and clerical tasks
• perform a variety of clerical tasks related to the Ministry's contracting processes
• update and manipulate data in various databases
• perform purchasing and asset management functions
• respond to general inquiries from internal and external clients
• maintain electronic and manual filing systems
• arrange and setup for meetings and video-conferences

The successful candidate may be located at any one of the identified locations within the North Region.

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What you bring to the team

Mandatory skills:

• You have a valid driver's license

Administrative skills:

• You have proven experience providing administrative, financial and clerical support
• You have knowledge of general office procedures, practices and methods including manual and electronic filing systems
• You are proficient with computers including word processing spreadsheet power point, databases, electronic mail and internet software applications

Customer Service and Communication skills:

• You have excellent customer service skills and interpersonal skills to greet clients and liaise with internal and external stakeholders
• You have strong verbal and written communication skills to compose letters, reports, and draft minutes
• You are able to use diplomacy and tact in dealing with various stakeholders and sensitive issues
• You are able to work as part of a team as well as independently to complete task with minimal supervision

Analytical skills:

• You have proven analytical and problem-solving skills to identify and resolve discrepancies, determine the best way to handle a task, situation, or information request

Organizational skills:

• You have strong organizational and planning skills to prioritize a variety of tasks and handle a heavy, diversified workload with conflicting deadlines

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Additional information:

Note:

• In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.
  
  You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential.
• W-CS-108585/17

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.