Competition Status: Position Filled
Approximately 151 individuals applied for this opportunity.
We have completed the recruitment process and successfully hired the top candidate into the position.
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Thank you for your interest in the Ontario Public Service.
Regional ADMINISTRATIVE ASSISTANT
Organization:
Ministry of Community Safety and Correctional Services
Division:
Office of the Chief Coroner
Language of Position(s):
English
Job Term:
1 Temporary (up to 12 months, with possible extension)
Job Code:
08OAD - Office Administration 08
Salary:
$23.10 - $26.86 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
Consider this great role in Northern Ontario, in beautiful Sudbury where you can showcase your administrative skills.
The Office of the Chief Coroner seeks a well-organized and energetic individual to provide administrative support as part of a dynamic team.
NOTE: The hours of work for this part time position is 21.75 hours/week. Determination of hours and days worked will be discussed with successful candidate.
What can I expect to do in this role?
As a team member you will:
• Provide a range of administrative duties such as log/distribute mail, compose correspondence, schedule appointments/meetings, maintain and update filing systems, process invoices, and order supplies
• Respond to often highly sensitive and confidential telephone inquiries and calls and receive visitors
• Coordinate paper flow, track established deadlines and conduct follow-up on action requests to ensure effective document management
• Format and/or type from electronic or handwritten drafts, transcription, or digital recorders, verbal or written instructions
• Set up and maintain files and tracking systems to support the files related to death investigations
• Provide the administrative support required for the day to day operations and function of the Regional Coroner's Office• Provide administrative support for inquests conducted within the region including updating information within the Coroners Information System (CIS) and the Monthly Information Tracking System (MITS)
How do I qualify?
Administrative Skills and Knowledge
• You know government administrative/office policies and guidelines to perform a variety of administrative services
• You have knowledge of records management practices for both hard copy and computerized records to ensure an organized, up-to-date records system
• You are familiar with medical and legal terminology to type and ensure accuracy of materials
Review and Reasoning Skills
• You can review and prioritize incoming mail, respond to calls, and determine priority of issues to appropriately refer to staff
• You can ensure confidentiality and accuracy while meeting deadline demands of often highly sensitive materials
• You are able to determine suitable format of documents in order to clearly and effectively present information
Communication Skills and Tact
• You have tact and diplomacy in order to respond to inquiries from various individuals, including members of the public, police services, funeral homes, hospitals, etc., concerning confidential/sensitive information
• You have written communication skills to compose various documents
• You can work effectively within a team as well as independently
Problem-Solving and Organizational Skills
• You can identify and follow-up on issues for manager's attention
• You are able to determine work priorities amongst conflicting demands and deadlines
• You can maintain tracking and follow-up systems
• You have experience scheduling appointments and making meeting arrangements
Technical Skills
• You are proficient with various standard software programs including word processing, graphics, spreadsheet and databases to produce reports, correspondence, presentations, charts, tables, and other documents
• You have experience using information systems and can learn new systems quickly (i.e. Coroners Information System)
• You have keyboarding skills and can operate digital recorders to prepare typed materials
Additional Information:
Address:
- 1 English Temporary - Flexible PartTime, duration up to 12 months, 199 Larch St, Sudbury, North Region, General Screening Requirement
Compensation Group:
Ontario Public Service Employees Union
Schedule:
3.7
Category:
Administrative and Support Services
Posted on:
Thursday, June 1, 2017
Note:
- The successful candidate will be required to undergo a satisfactory criminal reference check prior to the commencement of employment.
- In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.
You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)
A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential. - T-SL-108703/17
Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Thursday, June 15, 2017 11:59 pm EDT. Late applications will not be accepted.
We thank you for your interest. Only those selected for further screening or an interview will be contacted.
All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.
Toutes les offres d'emploi externes de la fonction publique de l'Ontario sont affichées en anglais et en français. Pour connaître les exigences linguistiques, vérifiez les renseignements sur la « langue du poste » figurant dans le haut de chaque offre d'emploi. Pour tous les postes, l'évaluation des candidates et candidats se fera en anglais, la langue usuelle de la fonction publique de l'Ontario. En ce qui concerne les postes désignés bilingues, la maîtrise du français des candidates et candidats sera également évaluée.
