EXHIBIT CLERK

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Are you a highly organized person with a strong background in Superior and Ontario Court procedures? If so, then consider this opportunity to provide for the co-ordination, safety, control, continuity and release of exhibits submitted at court proceedings.

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About the job

You will maintain the out of court storage of exhibits and coordinate exhibit distribution to and from courts.

Duties include:

•accepting, recording, retrieving, monitoring and storing all exhibits, checking for accuracy, logging, and entering details into the system;
•ensuring control and security of exhibits including the safe keeping of firearms and valuables entered as exhibits;
•counting all monies and signing receipts;
•maintaining accurate files for exhibits pending court appearance for ongoing cases;
•preparing exhibits for courts on a daily basis;
•releasing exhibits to proper parties;
•liaising with judiciary, police, Crown and/or complainants and various stakeholders.

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What you bring to the team

Knowledge

•knowledge of both Superior and Ontario Court of Justice court procedures, protocol and legislation with familiarity with legal terminology;
•knowledge of office procedures related to exhibit storage, retention, and returns.

Organization & Communication Skills

•excellent organizational, time management and prioritization skills to ensure that exhibits are effectively managed, strict timelines are met, and exhibits are readied for court without delay;
•ability to work under pressure in a fast-paced, high volume environment including self motivation to take initiative in the work place;
•ability to work independently and as a team player;
•excellent oral and written communication skills including the ability to write accurately and legibly;
•tact and diplomacy to deal effectively with the judiciary, the legal profession, administrative staff and stakeholders.

Computer Skills

•ability to use a personal computer and applications (e.g. FRANK, ICON, Outlook, Word, Excel, network systems) to track data and produce workload reports in a timely and accurate manner.

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Additional information:

Note:

• In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.
  
  You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential.
• As detailed in Article 6.1.2 of the OPSEU Collective agreement, the results of this competition may be used to fill future vacancies within 125 kilometers of the listed location and within 14 months following the closing date of this posting.

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.