Strategic Policy Coordinator

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PRESERVING a rich heritage, CONSERVING natural wonders, INSPIRING people, worldwide.

Niagara Parks is one of the largest employers in the Niagara Region, with over 1,600 full time and seasonal employees! Our team is comprised of energetic and friendly staff who provide our visitors from around the world with exceptional quality service. Our professional and dynamic team thrive in a fast-paced environment and enjoy working with people. We are always looking for enthusiastic individuals who share our mission of preserving the nature and heritage of the Niagara River corridor and who are interested in growing their career with a company dedicated to conserving Niagara's natural wonders and inspiring people world-wide.

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About the job

Reporting to the Chair and CEO and in accordance with NPC policies, procedures and applicable legislation, the Strategic Policy Coordinator assists in early identification and analysis of corporate issues and provides accurate, timely and appropriate responses for a variety of complex and sensitive matters primarily relating to the development of Commission reports and Commission direction(s). The Coordinator consults and ensures the flow of information between the Chair and CEO's Office, NPC divisions/departments and external stakeholders and consults with others as required in addressing Commission reports.

Strategic Oversight: Issues and Relationship Management:

• Works with the Chair and CEO to provide strategic policy support services and advice through liaising with internal stakeholders to manage complex and diverse issues, Commission Reports, special projects and workflows.
• Assesses issues to determine their nature and priority; researches and coordinates supporting information, and takes appropriate action in consultation with applicable stakeholders to ensure matters (both routine and emergent) are dealt with in a timely, accurate and coordinated manner.
• Works collaboratively with the Executive team for overall Commission Report coordination; ensures department heads are kept informed on issues and actions affecting their respective areas and works directly with them to develop options/ alternatives for the CEO's consideration.
• Establishes, implements and monitors effective information management systems to ensure that the Chair and CEO is briefed on all relevant developments and emerging issues, and that those issues are communicated to affected program areas and stakeholders.
• Works with the Communications department and legal resources to support accurate key messages and speaking notes for the media, Ministry or others as required.
• Develops, implements, and manages processes to ensure the efficient flow of accurate, timely, and responsive briefings, correspondence, and information packages in support of the business plan and mandate.
• Recommends to the Chair and CEO the delegation of incoming issues to staff who have the appropriate knowledge of the subject matter; monitors whether deadlines and objectives are being met, and recommends interim actions where there are problems in meeting deadlines.
• Works with the Executive Assistant to ensure timely drafting, posting, tracking and monitoring of materials prepared for Commission Reports are completed with clarity, accuracy and within short timelines prior to approval/sign off.
• Initiates, plans, and carries out a variety of special projects and assignments; coordinates unstructured projects related to multi-faceted and fluid situations.
• Manages and utilizes a computerized database and tracking system to track the progress of internal/external issues, monitors due dates and deadlines to provide regular status reports to the CEO and Chair.
• Consults with appropriate resources to identify any difficulties and makes process improvement recommendations as required.
• Provides and maintains a summary and action process regarding strategic project management initiatives e.g.: risks, actions, issues and decisions activities.
• Represents the CEO as requested at meetings/briefings/events and reports back on issues and outcomes.
• Works to build and maintain relationships with professional contacts within government and industry to improve knowledge networks for the Chair and CEO.

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What you bring to the team

Qualifications:

• Education: Related degree and/or equivalent knowledge and experience with issues management in an Executive environment;
• Strategic Thinking and Business Acumen: strong business acumen; creative and strategic thinking skills; sound judgement;
• Issues Management & Legislation: knowledge and experience with issues management in an Executive environment(e.g. CEOs, Boards, politicians); ; understanding of complex and sensitive issues and applicable legislation
• Communications: excellent communication (both oral and written) and consultation skills; excellent report writing, editing and organizational skills with high attention to detail;
• Research and Analysis: strong research and analytical skills;
• Project Management: ability to meet multiple objectives while balancing competing priorities; ability to work in a fast-paced and changing work environment while meeting deadlines;
• Problem Solving and Mediation: advanced problem resolution and negotiation/mediation skills;
• Relationship Management: ability to lead, build relationships with stakeholders and influence others;
• Confidentiality and Integrity: ability to maintain confidentiality; integrity and strong commitment to the Code of Conduct;
• Other key considerations: may be required to be available outside of regular working hours as necessary to address time-sensitive issues.

How to Apply:

To explore this opportunity please apply with your resume via email by June 28, 2017 to careers@waterhousesearch.ca quoting project NPC-SPC. Should you wish to speak to our Executive Recruiter please contact Lisa Folger at 416-214-9299 x 6, lisa.folger@waterhousesearch.com, or Jon Stungevicius at 416-214-9299 x1, jon@waterhousesearch.com.

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Additional information:

Note:

• This posting is for an organization that is not a part of the Ontario Public Service. The information and tips on the Ontario Public Service Careers website may not apply to this posting. Please use the contact information below to contact the organization directly if you have questions.
• In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.
  
  You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential.

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Information collection notice

We are collecting your personal information to assess how well you meet the qualifications for employment with the Ontario Public Service, and for related recruitment purposes. The collection of personal information is necessary to the proper administration of OPS Careers, which is an authorized common service in accordance with s. 6 of the Ministry of Government Services Act, R.S.O. 1990, c. M.25.

Please do not include any more personal information than is needed for your application (for example, do not include your photograph or social insurance number).

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