Judicial Secretary (Regular Part-time)

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If you have a positive, pro-active work ethic and are known for your attention to detail and strength in organizing, then consider this excellent opportunity in court administration with the Ministry of the Attorney General to provide judicial secretarial services to the Ontario and or Superior Court of Justice.

Please note: this position is Regular Part-Time and you will work 29 hours per week.

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About the job

You will:

• type and transcribe (from handwritten notes or dictation media) correspondence, judgments and legal documents
• take dictation, edit and compose correspondence
• provide reception services and arrange appointments
• maintain and manage judges' calendars and schedules, and arrange for travel
• process invoices and travel claims, maintain expense accounts
• provide support to judges on committees
• process mail, maintain filing system and access information on databases

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What you bring to the team

Mandatory requirements

• You have typing skills to 50 words per minute
• You are able to take shorthand to 80 words per minute or dicta skills of 70%

Technical Knowledge and Experience

• You have demonstrated legal secretarial and administrative experience
• You have knowledge of legal office systems, financial processes and court systems
• You have ability to work within court procedures including knowledge of legal terminology and documents

Communication Skills

• You have excellent written communication skills to compose correspondence and transcribe judgments
• You have excellent oral communication skills to communicate with the judiciary in order to discuss court schedules and respond to inquiries
• You have ability to receive and screen telephone calls and visitors using tact and discretion
• You have interpersonal skills to deal with confidential and sensitive information and can deal effectively and tactfully various stakeholders

Judgement, Organizational and Analytical Skills

• You have proven organizational skills and ability to work independently
• You can prioritize, multi-task and complete work to meet deadlines
• You have ability to use good judgment and analytical skills to research and respond to inquiries and resolve conflicts successfully

Computer Skills

• You have demonstrated computer skills using applications such as Microsoft Office, e-mail, Internet and the Intranet

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Additional information:

Note:

• In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.
  
  You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential.
• T-AG-109214/17
  
  As detailed in Article 6.1.2 of the OPSEU Collective agreement, the results of this competition may be used to fill future vacancies within 125 kilometres of the listed work location and within 14 months following the closing date of this posting.

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.