Apply By: Monday, July 17, 2017 11:59 pm EDT
Competition Status: Position Filled

Approximately 232 individuals applied for this opportunity.

We have completed the recruitment process and successfully hired the top candidate into the position.

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Thank you for your interest in the Ontario Public Service.

JUDICIAL SECRETARY

Organization:
Ministry of the Attorney General
Division:
Court Services Division
City:
Brampton
Job Term:
2 Temporary - 5.5 months (with a possibility of an extension)
Job Code:
09OAD - Office Administration 09
Salary:
$24.15 - $28.15 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
Posting Status:
Open
Job ID:
109328
If you have a positive, pro-active work ethic and are known for your attention to detail and strength in organizing, then consider this excellent opportunity in court administration with the Ministry of the Attorney General to provide judicial secretarial services to the Superior Court of Justice or Ontario Court of Justice.

What can I expect to do in this role?

You will:

• type and transcribe (from handwritten notes or dictation media) correspondence, judgments and legal documents
• take dictation, edit and compose correspondence
• provide reception services and arrange appointments
• maintain and manage judges' calendars and schedules, and arrange for travel
• process invoices and travel claims, maintain expense accounts
• provide support to judges on committees
• process mail, maintain filing system and access information on databases

How do I qualify?

Mandatory

• typing speed of 50 words per minute (You will be required to complete a typing test.)
• shorthand to ministry standards of 80 words per minute or dicta skills to ministry standards of 70% (You will be required to complete a dicta test.)

Technical Knowledge and Experience

• you have demonstrated legal secretarial and administrative experience
• you have knowledge of legal office systems, financial processes and court systems
• you have ability to work within court procedures including knowledge of legal terminology and documents

Communication and Interpersonal Skills

• you have excellent written communication skills to compose correspondence and transcribe judgments
• you have excellent oral communication skills to communicate with the judiciary in order to discuss court schedules and respond to inquiries
• you have ability to receive and screen telephone calls and visitors using tact and discretion
• you have interpersonal skills to deal with confidential and sensitive information and can deal effectively and tactfully various stakeholders

Judgment, Organizational and Analytical Skills

• you have proven organizational skills and ability to work independently
• you can prioritize, multi-task and complete work to meet deadlines
• you have ability to use good judgment and analytical skills to research and respond to inquiries and resolve conflicts successfully

Computer Skills

• you have demonstrated computer skills using applications such as Microsoft Office, e-mail, Internet and the Intranet



Please note: The Brampton Courthouse is a scent-free environment.


Court Services Division is committed to a diverse, respectful and professional workplace that reflects OPS values.

Additional Information:

Address:
  • 2 Temporary, duration up to 5.5 months, 7755 Hurontario St, Brampton, Central Region, General Screening Requirement
Compensation Group:
Ontario Public Service Employees Union
Schedule:
3.7
Category:
Legal Services
Posted on:
Friday, June 30, 2017
Note:
  • In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.

    You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)

    A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential.
  • T-AG-107718/17(2)
Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Monday, July 17, 2017 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

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Accommodation is available under the Ontario Human Rights Code.
Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca

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