Administrative Assistant

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Are you a highly organized and motivated administrative professional who thrives on working in a fast pace environment? If so, consider this challenging opportunity where your exceptional organizational skills and highly motivated nature make you the ideal candidate for this position.

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About the job

In this position you will:

• provide a full range of administrative support including human resources, reception, financial and business management activities
• support manager by maintaining the section/unit positions and asset inventory and report on staffing and procurement activities
• organize and coordinate meetings, Fleet, Travel Card, Purchase Card, Building Security and Access requirements
• maintain mandatory and field safety training records, account activity records, health and safety procedures and protocols
• contribute to section/branch/division integration by actively participation on administration teams

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What you bring to the team

Financial administration skills:

•You have the ability to track, verify and organize financial data.
• You experience preparing and processing journal entries.
• You possess excellent attention to detail and accuracy skills to ensure financial data and transactions are correct.

Office administration skills:

• You have experience interpreting and applying administrative policies and guidelines.
• You have proficient computer skills in order to maintain data, draft correspondence, track financial information and maintain schedules.
• You can accurately maintain filing and record keeping systems.
• You can coordinate travel and meeting logistics.
• You have knowledge of office equipment and operating procedures.

Analytical and evaluative skills:

• You have experience with identify and resolve discrepancies in invoices, expenses, coding errors, and accounts receivable.
• You have analytical and evaluative skills to determine how to respond to inquiries and you refer more complex inquiries to other staff as applicable, including matters of confidentiality.

Communication and interpersonal skills:

• You exercise tact, discretion, good judgment and follow customer service standards to ensuring client satisfaction.
• You have excellent social and professional networking skills and can contribute towards building effective administration teams, both locally and virtually.
• You have well developed oral communication and interpersonal skills to liaise with internal and external clients.

Organizational skills:

• You have planning skills to arrange meetings, training sessions, seminars and workshops.
• You have the ability to work independently to meet deadlines with minimum supervision.
• You have highly developed organizational skills to prioritize your workload.

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Additional information:

Note:

• N-NR-110386/17

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.