Administrative Assistant

Are you a highly organized and motivated administrative professional who thrives on working in a fast pace environment? If so, consider this challenging opportunity where your exceptional organizational skills and highly motivated nature make you the ideal candidate for this position.

What can I expect to do in this role?

In this position you will:

• provide a full range of administrative support including human resources, reception, financial and business management activities
• support manager by maintaining the section/unit positions and asset inventory and report on staffing and procurement activities
• organize and coordinate meetings, Fleet, Travel Card, Purchase Card, Building Security and Access requirements
• maintain mandatory and field safety training records, account activity records, health and safety procedures and protocols
• contribute to section/branch/division integration by actively participation on administration teams

How do I qualify?

Financial administration skills:

•You have the ability to track, verify and organize financial data.
• You experience preparing and processing journal entries.
• You possess excellent attention to detail and accuracy skills to ensure financial data and transactions are correct.

Office administration skills:

• You have experience interpreting and applying administrative policies and guidelines.
• You have proficient computer skills in order to maintain data, draft correspondence, track financial information and maintain schedules.
• You can accurately maintain filing and record keeping systems.
• You can coordinate travel and meeting logistics.
• You have knowledge of office equipment and operating procedures.

Analytical and evaluative skills:

• You have experience with identify and resolve discrepancies in invoices, expenses, coding errors, and accounts receivable.
• You have analytical and evaluative skills to determine how to respond to inquiries and you refer more complex inquiries to other staff as applicable, including matters of confidentiality.

Communication and interpersonal skills:

• You exercise tact, discretion, good judgment and follow customer service standards to ensuring client satisfaction.
• You have excellent social and professional networking skills and can contribute towards building effective administration teams, both locally and virtually.
• You have well developed oral communication and interpersonal skills to liaise with internal and external clients.

Organizational skills:

• You have planning skills to arrange meetings, training sessions, seminars and workshops.
• You have the ability to work independently to meet deadlines with minimum supervision.
• You have highly developed organizational skills to prioritize your workload.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Friday, August 4, 2017 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.