Executive Support

---

Are you a highly organized administrative professional who thrives working in a high pressure environment? If so, consider this challenging opportunity with the Ministry of Community and Social Services and Ministry of Children and Youth Services where you will provide executive administrative support to the Regional Management Team.

---

About the job

You will:
• coordinate corporate/regional projects and information
• plan regional activities such as meetings, workshops, conference and training sessions
• respond to queries based on knowledge of Region/District programs, roles, functions and activities
• prepare and compose various correspondence

The successful candidate may be located at any one of the identified locations within the Northern Region.

---

What you bring to the team

Administrative and organizational skills:

• You have demonstrated knowledge of administrative procedures relating to filing, mail distribution, typing/keyboarding, and document preparation.
• You have organizational skills and can prioritize your work to perform a variety of tasks within conflicting deadlines.
• You have the ability to multi-task and to work with minimal supervision.
• You have an understanding of records retention schedules and file management procedures to maintain filing systems.
• You have experience using office equipment such as fax machines and photocopiers.

Analytical skills:

• You have analytical and problem solving skills to resolve discrepancies and to ensure accuracy of documents.
• You have the ability to provide sound advice when responding to requests, enquiries and/or complaints.
• You have the ability to understand related procedures, programs and Ministry initiatives.
• You have the analytical skills to determine the most effective way to handle and present material.
• You have the ability to interpret, apply and provide guidance and advice on a variety of human resources legislation, policies, procedures and related information.

Oral and written communication skills:

• You have the ability to communicate tactfully and diplomatically with others, from the general public to senior ministry officials.
• You have the ability to prepare correspondence such as briefing notes and reports of varying degrees of complexity.

Computer skills:

• You have knowledge of computerized databases, spreadsheets, word processing software packages and email.
• You have the ability to produce documents such as correspondence, forms, presentations, spreadsheets and reports.

---

Additional information:

Note:

• In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.
  
  You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential.
• W-CS-110663/17

---

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.