Resources Clerk

Are you an efficient office administration professional with excellent organizational skills? If so, consider this position with the Ministry of Natural Resources and Forestry, Regional Operations Division.

What can I expect to do in this role?

You will:

• provide a range of administrative and district support services such as: arranging, participating and recording minutes of meetings, composing routine correspondence, receiving incoming and preparing outgoing mail, producing approvals/permits/licences, logistical support to district supervisors and teams, ground-to-ground or ground-to-air radio coverage, organizing and maintaining district filing systems, undertaking corporate searches associated with licences, maintaining office supplies and equipment, compiling data and drafting reports
• reorganize and establish an archival file room for the district files
• provide front-line customer and client services to internal and external clients
• assist in the district financial process by receiving revenue, preparing receipts, making bank deposits, entering data, identifying and resolving errors, processing requests for cash float and maintaining district financial records

How do I qualify?

Mandatory requirements:

• possess or have the ability to obtain a Radio/Telephone Operator's certificate
• proficient in English and oral French at the advanced level

Office administration experience:

• demonstrated experience with office administrative duties such as manual and automated filing, purchasing, revenue collection procedures, assets management, tracking correspondence/projects, arranging meetings/travel, maintaining supplies and office equipment
• demonstrated proficiency with computers and software programs such as word-processing, database, electronic mail, internet, spreadsheet and financial and revenue applications to format and prepare correspondence and reports, input and retrieve data and maintain computerized records

Planning and organizational skills:

• ability to schedule and organize meetings, training sessions, seminars and workshops
• ability to use effective time management skills to organize own workload to ensure deadlines are met

Judgement and analytical skills:

• ability to determine nature and urgency of matters, inquiries and processes and prioritize, action or refer accordingly
• ability to identify and resolve discrepancies in reports and financial data
• ability to interpret and apply relevant, policies, procedures, directives, guidelines, regulations and/or statutes
• ability to maintain a high level of confidentiality

Communication skills:

• ability to convey information, respond to inquiries, resolve complaints and issues using tact and diplomacy with clients, the general public and staff
• ability to compose and proofread general correspondence

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Thursday, September 7, 2017 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.