Records Clerk

---

The correct salary range for this position is $22.76 to 26.46 per hour in compliance with current OPSEU collective agreement provisions.

Are you a conscientious and well-organized individual looking for an opportunity to work in a diverse, all inclusive ministry and provide essential administrative support to the justice system?

If so, consider this opportunity at the Elgin-Middlesex Detention Centre as a Records Clerk.

The Ministry of Community Safety and Correctional Services offers a comprehensive and competitive compensation package including:
• A defined benefit pension plan
• Maternity and parental leave top-up benefits
• A comprehensive health and dental plan
• Life and disability insurance
• A progressive work environment that promotes work/life balance
• Flexible learning and developmental opportunities including online, training and mentorship programs
• Opportunities for career advancement and specialization

The Ontario Public Service has been chosen as one of:
• Canada's Top 100 Employers
• Greater Toronto's Top 90 Employers
• Canada's Best Diversity Employers
• Canada's Greenest Employer
• Top Employer for Canadians Under 40

---

About the job

In this role you will play an integral part in the compilation, maintenance and processing of offender records at the Elgin-Middlesex Detention Centre, including:

• checking offender records to verify the legality of admittance documents
• calculating and/or verifying sentences
• performing a variety of keyboarding functions
• maintaining up-to-date manual and electronic offender files and records
• ensuring documents are completed upon notification of transfer or discharge of offender
• providing authorized information to justice officials, law enforcement agencies, offenders and the general public

---

What you bring to the team

Specialized Knowledge and Skills:

• You have demonstrated knowledge of records management in order to maintain inmate record files
• You have experience with office practices and procedures particularly pertaining to records keeping, filing, and information systems
• You are able to maintain confidentiality of information
• You have understanding of the criminal justice system and inmate sentencing
• You are able to interpret and apply legislation, regulations, statutes, policies, and directives (such as the Criminal Code, Ministry of Correctional Services Act, Freedom of Information and Protection of Privacy Act, etc.)
• You are able to calculate, verify, and check admission information as well as ensure records are consistent with court sentences and legislation

Analytical, Reasoning and Problem-Solving Skills:

• You can ensure accuracy of inmate admission and discharge documentation by reviewing information provided by inmate, police and the courts as well as correct discrepancies
• You have accurate mathematical skills to calculate and reconcile inmate sentences and fines

Other Essential Skills:

• You have effective communication and interpersonal skills in order to interact with inmates, staff, justice officials and the public in a tactful and diplomatic manner
• You are proficient with word processing, spreadsheet, and database software applications in order to input and retrieve information (i.e. OTIS)
• You have demonstrated organizational skills to prioritize work and meet deadlines

---

Additional information:

Note:

• In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.
  
  You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential.
• W-CL-111462/17

---

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.