Apply By: Monday, October 2, 2017 11:59 pm EDT
Competition Status: Posting Cancelled
Approximately 448 individuals applied for this opportunity.
Due to operational reasons the recruitment for this position has been cancelled.
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Thank you for your interest in the Ontario Public Service.
FOI Administrative Officer
Organization:
Ministry of the Environment and Climate Change
Division:
Corporate Management Division /Information Management and Access Branch
Position(s) language:
English
Job term:
2 Temporary up to 06 months
Job code:
09OAD - Office Administration 09
Salary:
$45,522.75 - $53,062.75 Per year*
*Indicates the salary listed as per the OPSEU Collective Agreement.
We are looking for an enthusiastic individual to provide support services and advice related the Freedom of Information and Protection of Privacy Act (FIPPA) to the Ministry, businesses and the general public. If you are a well-organized, detail-oriented individual who enjoys working in a fast-paced, team , please consider this exciting opportunity!
About the job
In this role you will
• Review and assess freedom of information (FOI) requests for accuracy and completeness
• Respond to general enquiries regarding FIPPA from members of the public, businesses and ministry staff.
• Coordinate a variety of administrative and clerical duties in support of the Assistant FOI Coordinators and the Freedom of Information and Protection Services Office.
What you bring to the team
Technical Knowledge
• You have good understanding of FIPPA and related regulations, principles, philosophy, intent and application of the legislation to respond to public inquiries
• You can acquire and apply knowledge of the Ministry's structure and program areas to direct FOI access to the appropriate office
Analytical and Judgment Skills
• You are able to review and assess FOI requests for accuracy and completeness ; identify inconsistencies and know when to refer matters to the Assistant FOI Coordinators
• You have the ability to determine the nature of incoming calls to make decisions regarding permissibility or confidentiality of information and to research and assess information.
• You are capable of determining and managing priorities in situations of multiple deadlines and when prioritizing work based on knowledge of compliance (FIPPA statutory deadlines) requirements.
•You have good judgment skills and political acuity to handle confidential matters with discretion
•You must be able to identify and assess FOI case management system problems
Organizational and Decision Making Skills
• You can resolve discrepancies or errors relating to correspondence, determine the extent of information to be provided when responding to telephone inquiries and determine which matters should be referred to Assistant FOI Coordinators for response.
• You have excellent organizational skills and flexibility to work as a team member in a high-pressured deadline driven unpredictable environment.
• You have proven ability to manage your own priorities and a high volume workload to meet compliance with legislated requirements and competing deadlines
• You have the ability to calculate fees, deposits, outstanding balances , issue invoices and ensure that all fees balance.
Communication Skills
• You have strong oral and written communication skills to respond to inquiries and explain information relating to FIPPA to ministry staff, members of the public and municipalities;
• You have strong customer service focus and can develop and maintain effective working relationships
• You demonstrate tact and discretion when dealing with sensitive issues
Computer Proficiency:
• You have knowledge and experience in using computer software including Excel, Microsoft Outlook, Word and PowerPoint to prepare a variety of reports and materials
• You have knowledge of database applications to enter, track and update information relating to FOI requests
Apply by:
Monday, October 2, 2017 11:59 pm EDT
Position details:
- 2 English Temporary, duration up to 6 months, 40 St Clair Ave W, Toronto, Toronto Region
Compensation group:
Ontario Public Service Employees Union
Category:
Administrative and Support Services
Posted on:
Monday, September 18, 2017
Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.
Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.
Strengthening Ontario, together