Who we areThe Office of the Chief Electoral Officer is a non-partisan agency of the Legislative Assembly of Ontario, responsible for the administration of provincial elections, by-elections and referenda.
Our recruitment process reflects our mission to uphold the integrity and accessibility of the electoral process and to manage elections in an efficient, fair, and impartial manner. Together we lead change by building modern services that put the needs of electors first.
We believe in Responsiveness and Innovation, Accountability and Integrity, Respect and Efficiency.
Join our teamInterested in working for a dynamic organization that offers a competitive rewards program and career growth opportunities in a diverse, challenging and exciting environment?
Elections Ontario is looking for energetic individuals to help us transform how elections are conducted for over 9.2 million voters in Ontario.
Our recruitment process reflects our mission to uphold the integrity and accessibility of the electoral process and to manage elections in an efficient, fair, and impartial manner.
About the job
Reporting to the Program Manager, Voting Automation, you will:
• Manage communications to Steering Committee stakeholders and Ready Now Committee
• Develop and maintain processes, procedures, tools and materials to support Project Managers in completing all aspects of the TiP program.
• Performs research working with project managers and business operational managers to draft decision notes for Steering Committee.
• Lead the planning and coordination of TiP Demos for internal and external stakeholders
• Manage budget, track and reconciliation of the program budget and forecasting using financial systems and other tools;
• Monitor program performance, prepare reports and dashboards on performance indicators
• Develop, coordinate and keep up-to-date related documentation, associated budgets and timelines across all projects within the program;
• Review, track and follow-up on action items and decisions on the program log;
• Prepare and deliver presentations to stakeholder teams as required;
• Prepare, maintain and distribute project-related documentation including agendas, minutes, status reports and third party contracts;
• Collaborate with other coordinators and project managers to manage cross-project dependencies.
What you bring to the team
Qualifications
• Demonstrated experience working in a coordination role with project teams/project managers.
• Strong organizational, planning, coordination and multi-tasking skills;
• Experience with maintaining and reconciling budgets using financial reporting tools;
• Advanced skills in office software such as MS Project, PowerPoint and Excel, MS Word and MS Visio.
• Experience coordinating or managing large or complex projects;
• Knowledge of project management methodologies, techniques and tools;
• Demonstrated skills in taking initiative to anticipate the needs of the program;
• Ability to be flexible with changing demands while maintaining accuracy in dealing with complex project data;
• Excellent interpersonal skills, oral and written communication skills;
• Understanding of the requirements and provisions of the Election Act and the Accessibility for Ontarians with Disabilities Act (AODA) relating to electoral event delivery.
Must be legally entitled to work in Canada.
How to Apply
Please submit your resume and cover letter as one attachment to:
hr@elections.on.caquoting File # 2017-107 to be received no later than October 6, 2017.
If you require a disability-related accommodation to participate in the recruitment process, please contact us. We will accommodate your needs under the Ontario Human Rights Code.
We are an Equal Opportunity Employer.
While we appreciate all applications, only those candidates selected for an interview will be contacted. We thank all applicants for their submissions.