What can I expect to do in this role?
With direction provided by the Team Lead, the Senior Analyst will assist in the development, implementation, evaluation and maintenance of an enterprise-wide records management and retention program to enable the WSIB to manage its records holdings in a cost effective and coordinated manner throughout their life cycle with due regard for information security, organizational accountability, program/service delivery, legislation, economy, efficiency, and to ensure professional practice of managing the records of WSIB activities as well as the reduction or mitigation of risk associated with it.
How do I qualify?
Major Duties and Responsibilities:
1. Conduct research on statutes, regulations and industry standards in order to support the development and updating of the WSIB's records management and retention program.
2. Assist the Team Lead in the development, implementation, and maintenance of ongoing operations of the records management and retention program including strategic direction and governance artefacts, such as policies, records schedules, standards, procedures and guides.
3. Oversee the application of information life cycle controls to business practices and processes, such as records capture, storage, retrieval and disposition.
4. Liaise and work with client groups to gather and analyze data in support of records management and retention business cases, project proposals, and system requirements gathering.
5. Facilitate client group meetings to obtain input into the development and evaluation of policies, standards and practices and collaborate toward consensual solutions and outputs.
6. Promote the guiding principles of Records Management and Retention and drive related initiatives through regular engagement and with internal stakeholders including:
• Developing and delivering consistent and comprehensive ongoing Records Management and Retention training programs
• Delivering presentations/information sessions to WSIB management, internal stakeholders and other audiences as needed on records management and retention requirements and best practices
• Developing awareness content and communications for delivery via intranet, web-based collaboration tools and other internal marketing channels
• Partnering with other areas of the Corporate Business Information & Analytics Division and across the WSIB (e.g., Corporate Services, Privacy, Information Technology Services) in order to help integrate Records Management and Retention requirements into systems and practices
• Establishing and maintaining relationships with external organizations (e.g., Archives of Ontario, professional associations)
7. Develop quality control and change management standards and processes for all aspects of the Records Management and Retention program.
8. Monitor, review and evaluate the effectiveness of Records Management and Retention program controls and their application in different WSIB business settings.
9. Monitor, review and evaluate information systems, physical filing and business practices as needed to evaluate the effectiveness of the Records Management and Retention program. Identify/mitigate risks and recommend solutions to enhance service offerings.
10. Lead and coordinate the design, development, implementation and maintenance of electronic documents and records management systems (EDRMS)
11. Perform other duties as assigned or required, such as:
• Participating in various departmental initiatives
• Acting as designate for Team Lead on Records Management and Retention activities during absences
Requirements:
• University completion at undergraduate level with a specialty focus in Records Management, Archival Studies or Library and Information Studies
• Total of seven years experience. 5 years prior experience in record keeping, information management life cycle concepts, business process improvement concepts and data analysis techniques. Two years on the job to reach full working level.
How to Apply:
http://www.wsib.on.ca/WSIBPortal/faces/WSIBArticlePage?fGUID=835502100635000719
