Apply By: Friday, October 13, 2017 11:59 pm EDT
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SENIOR ANALYST RECORDS MANAGEMENT AND RETENTION

Organization:
Workplace Safety and Insurance Board
Division:
Information, Strategy, and Governance
City:
Toronto
Job Term:
1 Temporary
Job Code:
AM-20 - WSIAT AM-20
Salary:
Not Available
Posting Status:
Open
Job ID:
112488

What can I expect to do in this role?

With direction provided by the Team Lead, the Senior Analyst will assist in the development, implementation, evaluation and maintenance of an enterprise-wide records management and retention program to enable the WSIB to manage its records holdings in a cost effective and coordinated manner throughout their life cycle with due regard for information security, organizational accountability, program/service delivery, legislation, economy, efficiency, and to ensure professional practice of managing the records of WSIB activities as well as the reduction or mitigation of risk associated with it.

How do I qualify?

Major Duties and Responsibilities:

1. Conduct research on statutes, regulations and industry standards in order to support the development and updating of the WSIB's records management and retention program.

2. Assist the Team Lead in the development, implementation, and maintenance of ongoing operations of the records management and retention program including strategic direction and governance artefacts, such as policies, records schedules, standards, procedures and guides.

3. Oversee the application of information life cycle controls to business practices and processes, such as records capture, storage, retrieval and disposition.

4. Liaise and work with client groups to gather and analyze data in support of records management and retention business cases, project proposals, and system requirements gathering.

5. Facilitate client group meetings to obtain input into the development and evaluation of policies, standards and practices and collaborate toward consensual solutions and outputs.

6. Promote the guiding principles of Records Management and Retention and drive related initiatives through regular engagement and with internal stakeholders including:
• Developing and delivering consistent and comprehensive ongoing Records Management and Retention training programs
• Delivering presentations/information sessions to WSIB management, internal stakeholders and other audiences as needed on records management and retention requirements and best practices
• Developing awareness content and communications for delivery via intranet, web-based collaboration tools and other internal marketing channels
• Partnering with other areas of the Corporate Business Information & Analytics Division and across the WSIB (e.g., Corporate Services, Privacy, Information Technology Services) in order to help integrate Records Management and Retention requirements into systems and practices
• Establishing and maintaining relationships with external organizations (e.g., Archives of Ontario, professional associations)

7. Develop quality control and change management standards and processes for all aspects of the Records Management and Retention program.

8. Monitor, review and evaluate the effectiveness of Records Management and Retention program controls and their application in different WSIB business settings.

9. Monitor, review and evaluate information systems, physical filing and business practices as needed to evaluate the effectiveness of the Records Management and Retention program. Identify/mitigate risks and recommend solutions to enhance service offerings.

10. Lead and coordinate the design, development, implementation and maintenance of electronic documents and records management systems (EDRMS)

11. Perform other duties as assigned or required, such as:
• Participating in various departmental initiatives
• Acting as designate for Team Lead on Records Management and Retention activities during absences

Requirements:

• University completion at undergraduate level with a specialty focus in Records Management, Archival Studies or Library and Information Studies

• Total of seven years experience. 5 years prior experience in record keeping, information management life cycle concepts, business process improvement concepts and data analysis techniques. Two years on the job to reach full working level.

How to Apply:

http://www.wsib.on.ca/WSIBPortal/faces/WSIBArticlePage?fGUID=835502100635000719

Additional Information:

Address:
  • 1 Temporary, duration up to 12 months, Toronto, Toronto Region, General Screening Requirement
Compensation Group:
Excluded
Schedule:
N/A
Category:
Information Technology
Posted on:
Thursday, September 28, 2017
Note:
  • This posting is for an organization that is not a part of the Ontario Public Service. The information and tips on the Ontario Public Service Careers website may not apply to this posting. Please use the contact information below to contact the organization directly if you have questions.
  • In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.

    You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)

    A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential.
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Friday, October 13, 2017 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

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