Legal Administrative Secretary

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The Ministry of the Attorney General seeks motivated and organized individuals to provide a range of legal secretarial services for the Crown Attorney's office.

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About the job

In this role, you will:
• prepare correspondence and legal documents
• provide telephone and counter reception service
• prepare and distribute disclosure materials
• schedule pre-trial hearings
• maintain and track Crown briefs
• photocopy, fax and perform other duties as required

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What you bring to the team

Mandatory requirements

• You can type 50 words per minute
• You can perform dicta to Ministry standards (70%)
• You have advanced oral and written French language skills

Technical Knowledge and Experience:

You have:
• the ability to acquire and interpret the rules and regulations of the legal office and court procedures in order to prepare various legal documents and answer any inquiries by providing factual explanations of administrative policies and procedures
• knowledge of legal terminology to transcribe or compose correspondence from oral instruction
• established experience in secretarial and administrative office procedures
• knowledge of basic accounting practices to calculate and process travel claims, invoices, and expense

Interpersonal, Communication and Judgment Skills:

You have:
• demonstrated interpersonal and oral communication skills in order to use appropriate legal terminology when providing information to legal professionals, police, media, court staff and the general public
• demonstrated written communication skills to prepare legal documents from precedents or information provided by Crown(s)
• the ability to respond to issues such as inquiries involving explanation of court procedures and clarification of legal terms
• judgment in dealing with confidential materials
• the ability to exercise initiative and can work independently or as a member of a team with minimum supervision

Organizational Skills:

You have:
• organizational skills to prioritize own workload and assist colleagues to ensure deadlines and timeframes are met

Computer Skills:

You have:
• in-depth knowledge and ability to use a personal computer
• knowledge of word processing, applications such as MS Word to manipulate text and produce letters, memoranda, reports and legal documents
• knowledge of data base applications to enter, track, and update data

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Additional information:

Note:

• This ad is also available in French.
• In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.
  
  You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential.
• C-AG-120651/18

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.