Records Management/ FOI Coordinator

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The AGCO requires an experienced Records Management Coordinator to process Access to Information requests and to assist with the design, implementation and administration of AGCO Records and Information Management (RIM) processes. This includes providing updates to the AGCO's Records Schedule, including the creation of new series & updates to existing series. This position also provides Records Management advice and guidance, and supports the AGCO's Access & Privacy program.

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About the job

Responsibilities include:
• Processing Access to Information requests under the Freedom of Information and Protection of Privacy Act: assessing when clarification of requests is required, requesting extensions as appropriate, gathering responsive record, ability to identify applicable exemptions and consult with Legal as required, process approvals, submit disclosure packages to the Ministry FOIPP Office, meet legislated timelines to respond.
• Reviewing legislation, regulations, and other documentary sources to determine the records and recordkeeping requirements of the AGCO and creating a clear set of retention and disposition rules that ensure compliance with the records series established by the Archives of Ontario for use by Agencies, Boards and Commissions.
• Coordinating the internal and external approvals processes and maintaining business records of all approved series.
• Assisting with the design and oversight of processes to manage retrieval requests including the implementation of an Electronic Document and Records Management Systems (EDRMS).
• Developing and delivering education, awareness and training material for AGCO staff and managers on Records Information Management (RIM), the Archives and Recordkeeping Act and the Freedom of Information and Protection of Privacy Act.
**Please note this is an OPSEU position**

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What you bring to the team

Mandatory requirements

The ideal candidates will have:
• A diploma or degree in Public Administration, Information Science, Police / Legal / Criminology, or a related field.
• Practical experience processing Access to Information requests under the Freedom of Information and Protection of Privacy Act.
• Expert knowledge of the Ontario Freedom of Information and Protection and Privacy Act (FIPPA) and related legislation, regulations principles, philosophy, guidelines, directives procedures.
• At least three years of practical Records Information Management (RIM) experience.
• Thorough knowledge of/and demonstrated ability to interpret the Archives and Recordkeeping Act and related legislation/regulation as well as the ability to apply RIM standards and guidelines.
• Completion of Archives and Records Management (Foundational and Expert level) coursework or equivalent.
• Experience with all aspects of Records Management including product development, approval processes, and the transfer and disposition of records.
• Basic knowledge of policies, business rules, procedures and guidelines relating to access and privacy management and the relationship between these disciplines.
• Understanding of IT concepts and process that impact the management of records and information, including its retention / disposition and access controls.
• The successful candidate must be eligible to work in Canada and will be subject to a criminal background check

How to Apply

To apply to this posting, please visit our Careers Page at www.agco.ca/careers
The application deadline is April 29, 2018.

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Additional information:

Note:

• This posting is for an organization that is not a part of the Ontario Public Service. The information and tips on the Ontario Public Service Careers website may not apply to this posting. Please use the contact information below to contact the organization directly if you have questions.
• In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.
  
  You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential.

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Information collection notice

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