Metrolinx is an agency of the Government of Ontario and our goal is to create a transportation network that enhances the prosperity, sustainability and quality of life for the Greater Toronto and Hamilton Area. We lead planning in the region with a Regional Transportation Plan that guides the work and investments of the organization. This includes building light transit, bus rapid transit and Regional Express Rail, as well as operating GO Transit, UP Express and PRESTO.
About the job
The Freedom of Information (FOI) Coordinator is responsible for leading the development of responses to FOI requests, providing senior technical expertise for the Metrolinx access to information program, and monitoring activities to ensure full compliance with the Freedom of Information Protection of Privacy Act (FIPPA).
What you bring to the team
Key Responsibilities:
• Leads the development of responses to highly contentious access requests; considers all relevant factors when analyzing highly sensitive and complex policy and FIPPA issues
• Develops, implements and maintains the program and related policies, strategies and processes to fulfill the FOI legislated requirements
• Administers the program by preparing notices, correspondence, and submissions (including collecting and severing records, identifying sensitive content, making disclosure recommendations) managing fees, tracking files, and managing timelines Coordinates and supervises activities related to responding to requests for access, investigations, mediations, and Information and Privacy Commissioners (IPC) appeals
• Develops and delivers training and workshop material on the legislative requirements and processes relating to FOI requests to staff at all levels; identifies and communicates any legislative changes and related issues
• Prepares and submits the organization's annual report to theIPC Office; fulfills publication and reporting requirements established by FIPPA
• Coordinates and prepares briefing notes for senior management, MTO and the Cabinet Office as part of the contentious issues process
• Provides expertise, advice, recommendations, interpretation, and direction to staff and senior management on all FOI program components including: requests for access to information, specific decisions, appeals, legal opinions, exemptions, case law and the Act
• Consults with a wide range of internal and external stakeholders on specific initiatives to ensure compliance with access-related statutory requirements, Management Board directives, related government guidelines, and best practices
• Supervises staff and monitors work assignments/projects to ensure adherence to timelines
Qualifications:
• Completion of a degree in Business Administration, Public Administration/Policy, or related field or a combination of education, training and experience deemed equivalent
• Minimum four (4) years' experience working in the public sector, interpreting/applying relevant legislation, including the Freedom of Information and Protection of Privacy Act
• Experience processing a high volume of FOI files
• Knowledge of the contentious issues management process is an asset Experience with developing operational policies, procedures, best practices and recommendations for compliance with access and/or privacy legislation and programs
• Project coordination and planning skills to coordinate requests, manage resources, prioritize work, track progress, and meet timelines
• Analytical and evaluation skills to investigate requests, complaints and issues, and provide expertise and recommendations
• Interpersonal, oral/written communication and training skills to collaborate with and support management, all levels of staff.
How to Apply
To apply for this position, please submit your resume online through the
Metrolinx Job Current Opportunities page on our website, no later than December 21, 2018.
Please note that applicants must be legally entitled to work in Canada. Accommodation will be provided throughout the hiring process, as required. Applicants must make their needs known in advance.
Please be advised, Metrolinx uses email to communicate with their applicants for open job competitions. It is the applicant's responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition. Please be advised that a Criminal Record Search may be required of the successful candidate. Should it be determined that any background information provided be misleading, inaccurate or incorrect, Metrolinx reserves the right to discontinue with the consideration of your application.
We thank all applicants for their interest, however, only those selected for further consideration will be contacted.
AN EQUAL OPPORTUNITY EMPLOYER