School Secretary - ON-CALL/SUPPLY POSITION

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Join the team that's making a difference in the lives of Ontario's bilingual children and youth. The Provincial and Demonstration Schools Branch, Ministry of Education, Centre Jules-Léger School in Ottawa has an exciting opportunity for an experienced School Secretary to work on an on-call/supply, hours as required basis.

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About the job

In this role you will provide the following secretarial and administrative support services to the Principal at the Centre Jules-Léger School for the Deaf and the Principal at the Centre Jules-Léger Demonstration School.

You will:
• Review all incoming mail directed to the Principals and assess its urgency;
• Prepare a variety of documentation;
• Take minutes/notes;
• Answer calls/greet visitors/respond to general inquiries;
• Arrange for travel/meetings/events;
• Manage schedules/calendars;
• Establish/maintain filing/correspondence/bring forward system;
• Maintain and order supplies as required;
• Undertake various other clerical and administrative tasks as assigned.

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What you bring to the team

Knowledge:

• You have advanced administrative/secretarial experience;
• You have demonstrated knowledge of office practices and administrative procedures;
• You are proficient in preparing, formatting and coordinating a range of correspondence and documents;
• You have knowledge of office equipment including photocopiers.

Technical Skills:

• You are experienced and proficient using various software programs, including word processing, presentation, spreadsheet and database software;
• You have demonstrated experience using personal computers and software applications to prepare correspondence, presentations, spreadsheets, databases, Microsoft Outlook and other standard software applications.

Organizational, Reasoning and Problem Solving Skills:

• You are organized and have time management and administrative skills to organize high volume of administrative and secretarial services, to set priorities and meet deadlines, to ensure a coordinated and efficient flow of information within office, program and school areas;
• You have reasoning skills to determine what matters should be given priority when performing a variety of different administrative tasks with conflicting deadlines;
• You have problem solving skills to determine appropriate action for sensitive inquiries.

Communication and Customer Service Skills:

• You have excellent French and English verbal and written communication skills;
• You have the ability to communicate proficiently in Langue des signes québécoise (LSQ) or have the willingness to obtain;
• You can provide information to clients in a courteous and professional manner;
• You can prepare routine correspondence, draft letters and memos.

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Additional information:

Note:

• This ad is also available in French.
• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
  
  You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), Talent Acquisition Branch (TAB), HR Service Delivery Division (HRSDD) to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you. (Note: If a Vulnerable Sector Screening Check is required, it must also be obtained in person at your local police service).
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Information collection notice

We are collecting your personal information to assess how well you meet the qualifications for employment with the Ontario Public Service, and for related recruitment purposes. The collection of personal information is necessary to the proper administration of OPS Careers, which is an authorized common service in accordance with s. 6 of the Ministry of Government Services Act, R.S.O. 1990, c. M.25.

Please do not include any more personal information than is needed for your application (for example, do not include your photograph or social insurance number).

If you have any questions about how your information is collected, used, shared or saved, please contact us.