COURT REPORTER (Irregular On-Call)

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Consider this unique opportunity working for the Ministry of the Attorney General in the Superior Court of Justice and Ontario Court of Justice as an Irregular On-Call Category Court Reporter, where you will provide certified, verbatim recordings of all court proceedings.

Court Services Division is committed to a diverse, respectful and professional workplace that reflects OPS values.

Hours of work:
• Please note: you will work zero to 36.25 hours per week, depending on operational requirements, with no guaranteed hours.

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About the job

You will:
• Ensure the effective operation of ministry approved court-recording devices
• Make annotations to the court record in accordance with Ministry Annotation Standards for Digital Recordings
• Ensure the security of the court recordings, safeguarding against unauthorized access or copying
• Ensure quality of audio recording to ascertain and verify all contents of recordings
• Speak publicly during court proceedings to seek clarification and to ensure audio is being recorded clearly
• Process documentation filed in court (example: Factums, copies of exhibits)
• Prepare and maintain courtroom for proceedings (example: posting dockets, providing court dates, opening and closing court, administering oaths)
• Respond to inquiries and provide instruction to clients via telephone, in person or via correspondence (example: email) relating to the recording of proceedings

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What you bring to the team

Mandatory requirements

• You can travel to other court locations
• You have availability to work on weekends and statutory holidays as required

Technical Knowledge:

• You have an understanding of courtroom decorum and protocol as well as court practices, procedures and directives to prepare and maintain the courtroom for proceedings.
• You have the ability to acquire knowledge of legal terminology.
• You have the ability to interpret and apply relevant sections of federal and provincial legislation defining the recording of court proceedings and the types of proceedings (example: Criminal Code of Canada and Provincial Offences Act).
• You have the ability to acquire knowledge and apply understanding of manuals, policies, procedures, guidelines and standards (example: Courtroom Procedures Manual, Ministry Annotation Standards for Digital Recordings) pertaining to the recording of proceedings.

Communication, Interpersonal and Client Service Skills:

• You have listening and comprehension skills to ensure an accurate and complete recording of proceedings.
• You can provide professional, responsive and accessible customer and client service.
• You can remain composed and provide information/instruction to a variety of stakeholders (example: judiciary, counsel, police, court staff and the general public) in a courteous and respectful manner.
• You can address small to large groups of individuals in a public setting (example: opening and closing court, administering oaths).
• You can prepare a variety of written documents (example: routine correspondence to clients, forms and orders).

Organizational Skills and Attention to Detail:

• You have accurate keyboarding skills to annotate court proceedings.
• You have the ability to organize and prioritize your workload and to respond to unforeseen demands.
• You have experience working independently and in a team environment.

Problem-Solving and Judgement Skills:

• You have demonstrated problem-solving skills in order to identify, address, resolve or refer clients' problems and concerns.
• You can maintain confidentiality and security for all recordings.
• You can use tact to interrupt and clarify court proceedings and to ensure an accurate and complete recording.

Computer and Digital Recording Skills:

• You have the ability to operate and troubleshoot digital recording equipment and related software (example: Liberty Court Recorder, Liberty Court Player) to ensure the proper recording and annotation of court proceedings, provide playback upon request of the court and resolve operational and technical issues.
• You have proficiency with word processing and email software (example: MS Word, Outlook) to prepare correspondence and court papers as well as input and access information.

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Additional information:

Note:

• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
  
  Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Talent Acquisition Branch (TAB), HR Service Delivery Division (HRSDD) to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
• E-AG-155897/2020 - The information that you provide for the purpose of this competition and the results from this competition may be used to fill other positions These positions may be of various tenures including short-term assignments. Your information and the results from this competition will be retained for the purpose of filling vacancies in accordance with the applicable collective agreement or policy provisions.

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.