Accounts Payable Clerk

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We are looking for a customer service focused individual who can deliver a wide range of accounts payable services. If you enjoy working in a fast paced team environment, then consider joining the Ontario Science Centre and bringing your excellent accounting, customer service and communication skills to this opportunity with our Accounting and Finance team.

Note: This position will work both remotely and in-person, as needed, while the Science Centre continues to adapt its operations in response to COVID-19.

Guided by our mission to inspire passion for the human adventure of discovery, the Science Centre:
• engages visitors in lifelong learning
• is a vital link in the education and innovation ecosystems
• is a convener of public dialogue about science, technology and society

The Science Centre welcomes up to 900,000 visitors each year, and offers interactive experiences and insights into science and technology that help visitors of all ages understand and contribute to the world around us.

The Ontario Science Centre, part of the Ontario Public Service, offers:
• a progressive work environment that promotes a work/life balance
• flexible learning and development opportunities including online training and mentorship programs
• opportunities for career advancement and specialization through a wide range of career fields within both the Ontario Science Centre and the Ontario Public Service
• a dedicated approach to creating an inclusive and accessible work environment for all employees
• optional enrolment in a defined benefit pension plan and group benefits coverage for fixed-term employees

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About the job

This position will support the Accounting department by:

• Investigating, verifying, and resolving discrepancies regarding invoices, contract payments, credit card statements, and purchase orders
• Communicating with purchasing staff, branch managers, or suppliers to resolve any discrepancies
• Ensuring that approved and accurate invoices for goods and services received are promptly processed for payment in a computerized financial information system
• Processing travel expenses for payment as well as inventory receipts
• Preparing ministry reports on travel and reimbursable expenses
• Developing and maintaining an efficient accounts payable records/filing system, including three way matching on all processes
• Maintaining the departmental petty cash fund
• Assisting the Procurement Lead with placing minor orders for goods, supplies, equipment, and services

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What you bring to the team

Technical Skills

• Strong working knowledge of the theory and principles of basic accounting procedures/practices
• Ability to accurately process payment documents such as invoices and employee expense reports and other reimbursements
• Experience working with financial systems (such as Microsoft Dynamics GP accounting system)
• Proficiency with computer software applications and databases (i.e. word processing, spreadsheet, database management systems, filing systems)
• Ability to prepare other financial reports as required

Analytical Skills

• Demonstrate mathematical, analytical, and problem-solving skills in order to examine data and produce reports
• Ability to review invoices and bills to identify potential errors and/or discrepancies,
• Ability to reconcile various accounts and statements

Organizational and Administrative Skills

• Ability to organize and coordinate workflow, assess priorities and meet deadlines
• General knowledge of office administration procedures
• Experience working in, and ability to prioritize work, in a fast-paced, high volume setting
• Experience with operating and maintaining office equipment to print/copy materials and transmitting correspondence

Communication Skills

• Ability to work effectively individually and within a team
• Demonstrate communication and interpersonal skills to effectively build relationships with internal and external stakeholders and colleagues

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Additional information:

Note:

• T-SC-161559/21

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.