Data Entry Clerk

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Bring your data entry speed and accuracy to the ServiceOntario's Central Production and Verification Services Branch! We need your skills to input and verify data from a wide variety of documents such as Initial Notices if Change/Form 1, under the Corporations Information Act, into an online system while maintaining a high degree of accuracy during all phases of data input.

The Central Production and Verification Services Branch (CPVSB), Central Services Division accepts, reviews and fulfills corporation registration and information filings, business registration and search related service requests. These requests are received through the mail channel and supports fulfillment of business and personal property security related information and transaction requests received through the electronic, in-person, and telephone channels.

Positions Available:
• 5 temporary vacancies; 36.25 hours per week: up to 6 months with possible extension
• 1 temporary, part-time vacancy, 29 hours, working 4 days per week: up to 6 months with possible extension

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About the job

Working within the Data Entry Unit of the Public Record Operations Department, Central Production and Verification Services Branch, the position is responsible for:

• perform data entry by inputting information from source documents
• follow procedures and key information from a variety of source documents, into the computer system
• verify accuracy by recalling information from a computer and verifying data according to established procedures
• provide support and back up to Group Leader, as required

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What you bring to the team

Mandatory requirements

• This position requires typing skills of 50 words per minute and testing will take place prior to interviews.

Data Entry and Computer Skills:

• you have demonstrated alpha/numeric data entry skills to input and verify data from source documents;
• you are proficient with the use of a personal computer, database and email applications (e.g. Outlook)

Analytical, Attention to Detail and Problem Solving Skills:

• you can verify data and maintain a high degree of accuracy when keying in information to avoid errors;
• you can report on any malfunction of computer software or hardware encountered while keying in information to group leader or manager;
• you can perform searches to confirm information exists prior to entering data

Communication and Interpersonal Skills:

• you have demonstrated interpersonal skills to engage and build effective working relationships with a wide-range of co-workers and internal clients;
• you can follow established procedures and instructions;
• you work well with others and independently

Organizational Skills:

• you have the ability to work accurately in a high volume, fast-paced environment;
• you can ensure documents are secure, do not go missing and prioritized accordingly;
• you have the ability to work under pressure to meet deadlines and handle a heavy workload

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Additional information:

Note:

• OPS Commitment to diversity, inclusion, accessibility, and anti- racism:
  
  We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
  
  We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
  
  Visit theOPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
  
  We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the application instructions below if you require a disability-related accommodation.

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.