Decision Administrative Assistant

---

Are you looking for a challenging opportunity where you can demonstrate your strong administrative and organizational skills? If so, consider joining the Ontario Land Tribunal, within the Ministry of the Attorney General as the next step in your career.

---

About the job

You will:
•proofread material for terminology, spelling, grammar, punctuation and correct formatting
•receive, organize and catalogue files and exhibits from hearings held
•transcribe from electronic and handwritten documents
•receive and direct calls from the public
•provide general administrative assistance to adjudicators and the Unit in the production of decisions and orders

---

What you bring to the team

Mandatory requirements

•You are able to type 50 words per minute

Technical Knowledge

You have:
•knowledge of office administration policies, procedures and practices to provide clerical and administrative support services
•ability to acquire and apply knowledge of OLT's structure, mandate, operations, methods and procedures in order to provide appropriate administrative and secretarial support
•ability to acquire and apply knowledge of the Freedom of Information and Protection of Privacy Act in order to provide accurate written information when preparing routine correspondence

Interpersonal, Oral and Written Communication Skills:

You can:
•edit and prepare documents for accuracy and completeness
•compose documents such as routine correspondence, forms and template notices
•maintain effective relationships with Tribunal members, Executives and deal tactfully with various stakeholders

Organizational and Evaluation Skills:

You can:
•use your organizational, judgement and time management skills to meet deadlines
•determine the urgency of issues

Computer Skills:

You have:
•knowledge and experience using software such as MS Word, MS Outlook and MS Excel
•ability to use internet and website applications
•ability to acquire knowledge of OLT's case management information system and electronic file and directory management process

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti- Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit theOPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the application instructions below if you require a disability-related accommodation.

---

Additional information:

Note:

• The successful candidate will be required to undergo a satisfactory criminal reference check prior to the commencement of employment.
• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
  
  Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Talent Acquisition Branch (TAB), HR Service Delivery Division (HRSDD) to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
• Effective October 1, 2021, the OPS COVID-19 Safe Workplace Directive requires all Ontario Public Service employees to provide proof they are fully vaccinated, meaning they are fully vaccinated as defined by the Ministry of Health (refer to:  COVID-19 Fully Vaccinated Status in Ontario ), including 14 calendar days have passed since receiving their final dose of the COVID-19 vaccine.
  
  Employees who do not provide proof of full vaccination will be deemed ‘not vaccinated' under the Directive and will be required to attend a vaccine education program and undergo regular rapid antigen testing. Employees who are not vaccinated under the policy with a valid medical exemption will not be required to attend a vaccine education program but must undergo regular rapid antigen testing.

---

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.