Amended - Legal Secretary

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Amendment: Additional vacancy added.

The Ministry of the Attorney General requires a legal secretary to join the team that supports crown counsel at the Legal Services Branch - Ministry of Municipal Affairs and Housing.

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About the job

Providing litigation, secretarial, and clerical support, you will:

• prepare correspondence and legal documents according to relevant federal and provincial statutes
• perform searches for relevant law reports, cases and statutes
• maintain time docketing, files, database and case management systems
• schedule and bring forward court appearance and meeting dates
• perform file maintenance, record retention and archiving
• answer general correspondence and telephone inquiries
• make travel and meeting arrangements
• prepare expense accounts
• act as back-up receptionist when required

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What you bring to the team

Mandatory requirements

• You are able to type 50 words per minute

Legal Secretarial and Administrative Experience

You have:
• experience in a litigation environment to provide specialized secretarial, administrative and research services (e.g. review legal articles, references, citation and statutes to be inserted in legal documents) and prepare complex legal documents (e.g. contracts, agreements, pleadings, factums, notices of motion, compendia, legislation, regulations, orders-in-council)
• knowledge of legal office procedures and practices, legal terminology, legal documents
• the ability to acquire and apply knowledge of court and tribunal processes and procedures

Communication and Interpersonal Skills

You can:
• write in a clear and concise manner to relay information in an easy to understand format
• deal tactfully with all levels of staff and the public

Organizational Skills and Judgment

You can:
• manage files, set priorities and meet conflicting demands in a high pressure environment
• make sound judgments, take initiative and work under pressure with minimal supervision

Computer Skills

• You are proficient with software applications (e.g. MS Word, Outlook, Adobe) to produce letters, memoranda, reports and legal documents
• You have knowledge of database applications (e.g. legal file management and case management systems) and software to enter, track and update computer case management and time docketing systems and to prepare reports
OPS Commitment to diversity, inclusion, accessibility, and anti- racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit theOPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the application instructions below if you require a disability-related accommodation.

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Additional information:

Note:

• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
  
  Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Talent Acquisition Branch (TAB), HR Service Delivery Division (HRSDD) to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
• Effective October 1, 2021, the OPS COVID-19 Safe Workplace Directive requires all Ontario Public Service employees to provide proof they are fully vaccinated, meaning they are fully vaccinated as defined by the Ministry of Health (refer to: COVID-19 Fully Vaccinated Status in Ontario), including 14 calendar days have passed since receiving their final dose of the COVID-19 vaccine.
  
  Employees who do not provide proof of full vaccination will be deemed ‘not vaccinated' under the Directive and will be required to attend a vaccine education program and undergo regular rapid antigen testing. Employees who are not vaccinated under the policy with a valid medical exemption will not be required to attend a vaccine education program but must undergo regular rapid antigen testing.

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.