Procedural Services Assistant

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Keeping Ontario's Legislative Assembly running smoothly takes many talented people, doing many different jobs—from camera operators and committee clerks, to purchasing officers and researchers. The Office of the Assembly is dedicated to serving Ontario's Parliament.

Together, we provide non-partisan administrative and procedural services to all MPPs, as well as operational support for the daily activities of the Legislative Assembly of Ontario. Our success is determined by the strength and diversity of our staff and by supporting our core values: integrity, inclusiveness, collaboration, and excellence.

Procedural Services Assistant

The Legislative Assembly of Ontario seeks a Procedural Services Assistant, who, as part of our Procedural Services Branch, in Toronto, ON, will provide administrative assistance to the Clerk of a standing or select Committee for the Legislative Assembly of Ontario.

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About the job

You'll act with integrity to:

• Demonstrate a high degree of professionalism in a non-partisan support role
  
• Exercise tact, diplomacy and good judgement in a fast-paced, politically sensitive environment when dealing with MPPs, staff of the Legislative Assembly, the general public, and other external clients
  
  You'll support our collaboration as you:
  
• Create and maintain paper and electronic filing systems/databases, witness and contact lists
  
• Communicate with external clients to schedule witnesses and provide information regarding the hearing process and related protocol for Committees
  
• Prepare and distribute all relevant committee materials including agendas, schedules, exhibits, reports, research and briefing materials
  
• Prepare minutes of meetings and reporting formulae for reports to the House as well as assemble all relevant materials for the introduction and First Reading of Private Bills
  
• Coordinate transportation, meals and accommodation arrangements for Committee travel
  
• Provide back-up relief to the Reception/Information Clerk and respond to inquiries from the general public

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What you bring to the team

You demonstrate excellence through your:

• Completion of a post-secondary education
  
• Keen interest in Ontario's parliamentary system and governmental processes
  
• Strong computer skills with proven experience in office practices and procedures
  
• Experience as a strong administrator with well-developed organizational, time-management, and
  communication skills
  
• Ability to respond and adapt to a rapidly changing work pace
  
• Familiarity with budget processes and ability to maintain records for financial commitments and control of branch expenditures
  
• Flexibility as a team player and ability to foster positive working relationships with internal and external clients
  
  If you join our team, you can expect:
  
• Competitive benefits and pension package
  
• A dynamic working environment
  
• To work with a team of dedicated professionals
  
• To be encouraged and supported to grow your career through training and development

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Additional information:

Note:

• This posting is for an organization that is not a part of the Ontario Public Service. The information and tips on the Ontario Public Service Careers website may not apply to this posting. Please use the contact information below to contact the organization directly if you have questions.
• If you share our values and are interested in this position, please visit us at   www.ola.org and select Careers for more details.
  
  The Legislative Assembly of Ontario embraces diversity and as an equal opportunity employer is committed to creating an inclusive workplace while establishing a diversified qualified workforce. If you require accommodation in order to participate in the recruitment process, please email your contact information to  hr@ola.org  for follow-up.
  
  While we appreciate your interest in obtaining employment with the Legislative Assembly of Ontario, only those selected for an interview will be contacted.

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Information collection notice

We are collecting your personal information to assess how well you meet the qualifications for employment with the Ontario Public Service, and for related recruitment purposes. The collection of personal information is necessary to the proper administration of OPS Careers, which is an authorized common service in accordance with s. 6 of the Ministry of Government Services Act, R.S.O. 1990, c. M.25.

Please do not include any more personal information than is needed for your application (for example, do not include your photograph or social insurance number).

If you have any questions about how your information is collected, used, shared or saved, please contact us.