SCHOOL SECRETARY – SEASONAL ELEMENTARY PROGRAM

---

Join the team that's making a difference in the lives of Ontario's children and youth who are Blind and/or Low Vision and Deaf-Blind. The Ministry of Education, W. Ross Macdonald School for the Blind in Brantford has an exciting opportunity for an experienced School Secretary to support the Elementary school program at the W. Ross Macdonald School for the Blind.

“Please note: The salary for this position as of January 1, 2022 is $25.89 - $30.18 per hour.”

---

About the job

In this role you will provide confidential secretarial and administrative support services to the school Principal and support the delivery of the education programs and services at the W. Ross Macdonald School, Elementary school program.

You will:

• Prepare a variety of documentation.
  
• Take minutes/notes.
  
• Provide reception services/answer calls/greet visitors/respond to general inquiries.
  
• Arrange for travel/meetings/events.
  
• Manage schedules/calendars.
  
• Type/prepare/file/retrieve and/or distribute a variety of correspondence, memos, reports, research documents, presentation materials
  
• Maintain and order supplies as required.
  
• Prepare and maintain financial contracts.
  
• Manage the Student Information System.
  
• Safe Schools Arrivals and Departures.
  
• Undertake various other clerical and administrative tasks as assigned.

---

What you bring to the team

Knowledge:

• You have advanced administrative/secretarial experience.
  
• You can demonstrate knowledge of office practices and administrative procedures.
  
• You have experience and proficiency using various software programs, including word processing, presentation, spreadsheet, and database software.
  
• You are proficient in preparing, formatting, and coordinating a range of correspondence and documents.
  
• You have knowledge of office equipment including photocopiers and facsimile machines.

Technical Skills:

• You have demonstrated experience using personal computers and software applications to prepare correspondence, presentations, spreadsheets, databases, Microsoft Outlook, and other standard software applications.
  
• You have demonstrated experience using office equipment.

Organizational, Reasoning and Problem-Solving Skills:

• You are organized and have time management and administrative skills to organize high volume of administrative and secretarial services, to set priorities and meet deadlines, to ensure a coordinated and efficient flow of information within office, program, and school areas.
  
• You have reasoning skills to determine what matters should be given priority when performing a variety of different administrative tasks with conflicting deadlines.
  
• You have problem solving skills to determine appropriate action for sensitive inquiries.

Communication and Customer Service Skills:

• You have proven verbal communication and interpersonal skills to communicate with and provide information to clients in a courteous and professional manner, on the telephone and in person.
  
• You have proven written communication skills to draft letters and memos.

---

Additional information:

Note:

• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
  
  Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Talent Development Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
• OPS Commitment to diversity, inclusion, accessibility, and anti- racism:
  We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
  
  We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
  
  Visit the  OPS Anti-Racism Policy and the  OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
  
  We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of  Ontario's Human Rights Code. Refer to the application instructions below if you require a disability-related accommodation.
  
  OPS COVID-19 Safe Workplace Directive
  Effective October 1, 2021, the OPS COVID-19 Safe Workplace Directive requires all Ontario Public Service employees to provide proof they are fully vaccinated, meaning they are fully vaccinated as defined by the Ministry of Health (refer to:  COVID-19 Fully Vaccinated Status in Ontario), including 14 calendar days have passed since receiving their final dose of the COVID-19 vaccine.
  
  Employees who do not provide proof of full vaccination will be deemed ‘not vaccinated' under the Directive and will be required to attend a vaccine education program and undergo regular rapid antigen testing. Employees who are not vaccinated under the policy with a valid medical exemption will not be required to attend a vaccine education program but must undergo regular rapid antigen testing.

---

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Information collection notice

We are collecting your personal information to assess how well you meet the qualifications for employment with the Ontario Public Service, and for related recruitment purposes. The collection of personal information is necessary to the proper administration of OPS Careers, which is an authorized common service in accordance with s. 6 of the Ministry of Government Services Act, R.S.O. 1990, c. M.25.

Please do not include any more personal information than is needed for your application (for example, do not include your photograph or social insurance number).

If you have any questions about how your information is collected, used, shared or saved, please contact us.