Are you a motivated, enthusiastic and well organized individual? If yes then consider this opportunity to provide strong financial, contract management, human resources, health and safety and administrative support to the Aquatic Research and Monitoring Section in the Science and Research Branch with the Ministry of Northern Development, Mines, Natural Resources and Forestry.
About the job
You will:
• support a range of administrative, human resources, financial, contract management and health and safety functions for the section
• prepare and process hiring documentation, including hiring and termination packages, and maintain confidential personnel files
• perform various financial tasks such as checking invoices, preparing and reviewing expense claims and
preparing and reviewing monthly and quarterly expenditure, encumbrance, and revenue reports on spreadsheets
• organize and log incoming/outgoing mail, manage and maintain filing systems, databases and fleet inventory
• arrange meetings and conference calls including recording and composing minutes, preparing agendas, notices, and background materials
• produce a variety of materials such as reports, spreadsheets, and minutes
• assist in the management of service contracts and agreements
What you bring to the team
Administrative and financial skills:
• You have a good understanding of office administration policies, procedures, and practices to execute administrative duties in support of the section's human resources, administrative, financial and contract management activities.
• You have strong financial skills to verify and reconcile expenditures, prepare or review expense claims, maintain financial records and assist in the preparation of unit work plans and financial reports, as well as monitor and report on section allocations and expenditures.
• You have experience with supporting contract management including purchase order requisitioning, receiving and processing invoices.
Organizational skills:
• You have strong organizational skills to manage a complex administrative work load including human resources, financial activities at several work sites and research facilities, and to coordinate materials and information for a research section, including health and safety training and assets.
• You have records management and retention experience as well as the ability to accurately maintain filing systems.
Interpersonal and communication skills:
• You have well-developed oral communication and customer service skills to convey information, greet and deal with current and new staff, client groups and the general public, using tact and diplomacy.
• You have knowledge of the Occupational Health and Safety Act and can communicate health and safety systems to staff.
• You have written communication skills to compose general correspondence, contracts and meeting minutes.
Analytical and evaluative skills:
• You have analytical and evaluative skills to identify and resolve discrepancies in invoices and expenses, determine urgency of issues and enquiries and to determine how to respond to them with a high volume and diverse workload.
Computer and office equipment proficiency:
• You are proficient with various computer software applications such as word processing, presentations, spreadsheets, databases, email, and internet to manage and report financial and other data, manage electronic file systems, prepare presentations, correspondences and reports, research information, and communicate with others electronically.
• You can operate office equipment such as photocopiers, printers, fax machines and ensure they are routinely maintained.
OPS Commitment to diversity, inclusion, accessibility, and anti- racism:
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the
OPS Anti-Racism Policy and the
OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
Human Rights Code. Refer to the application instructions below if you require a disability-related accommodation.