FILE CLERK

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Do you have a knack for organizing items? Are you looking for an opportunity that will keep you on your toes and not behind a desk?

If this sounds like you, consider this position with the Ministry of the Attorney General!

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How we support diversity, inclusion and accessibility

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

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About the job

You will:
• Provide filing services for the Court Services Division, using numerical and colour-coded filing systems
• Pull and dispatch files as requested by staff, including bending, lifting, carrying, reaching and physically moving files throughout the courthouse
• Maintain a file control system for court records and track misplaced files
• Assume responsibility for opening vaults at the beginning of each day
• Box and archive files as per records retention schedule
• Assist in the court office by performing related clerical duties

*** Please Note: THIS POSITION INCLUDES CONTINUAL DAILY PHYSICAL DUTIES, INCLUDING BENDING, LIFTING BOXES, HANDLING LARGE FILES AND CLIMBING STAIRS

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What you bring to the team

Administrative Knowledge:

• You have demonstrated knowledge of various filing systems and record keeping and administrative functions relating to file procedures, including applicable retention schedules
• You are able to operate common office equipment

Organizational Skills:

• You have organizational, time management and multi-tasking skills to sort loose leaf, organize your workload and to process high volumes of information without error
• You are able to work independently

Communication Skills:

• You have strong communication and interpersonal skills and are able to deal tactfully with other staff members and the public

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Additional information:

Note:

• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
  
  Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Talent Development Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
• W-AG-185270/22

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.