Showcase your excellent organizational and communication skills as a Legal Assistant with the Legal Services Branch - Ministry of Labour, Immigration, Training and Skills Development, Civil Law Division.
How we support diversity, inclusion and accessibility
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the
OPS Anti-Racism Policy and the
OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.
About the job
You will:
• Provide clerical and litigation support by preparing a variety of court forms, legal documents and routine correspondence
• Prepare and process court documents within specific deadlines
• Retrieve information related to case histories, research files and law library for relevant references, citations and statutes to be inserted in legal documents
• Open and close case files, maintain a computer log of all legal documents and correspondence
• Answer general correspondence and telephone inquiries
• Organize and coordinate meetings, proceedings and court appearances appointments and conferences
• Perform general administrative duties such as sorting mail and prioritizing incoming correspondence
What you bring to the team
Mandatory:
• You are able to type 50 words per minute
(you will be tested during the interview assessment phase)Legal and Administrative Knowledge:
• You have demonstrated knowledge of legal office methods, procedures and complex policies and Rules of Civil Procedure
• You have knowledge of court administration practices and procedures, and relevant federal and provincial statutes
• You have knowledge of legal terminology, legal documents to prepare legal documents from precedents or information provided by counsel and other officials
• You can maintain file and case management systems
Communication and Interpersonal Skills:
• You have communication and interpersonal skills to deal tactfully with senior Ministry officials and members of the public
• You can draft correspondence and other legal documents using proper legal style, format and terminology
Organizational and Judgement Skills:
• You have organizational skills to meet deadlines in a high pressure environment and produce work accurately
• You have the ability to set priorities and meet conflicting demands
• You have the ability to work independently and perform tasks with minimal guidance
• You have a high degree of tact, initiative and judgement
Computer Skills:
• You are proficient in computer software applications (e.g. Word, Adobe, Excel, PowerPoint and Outlook) to produce correspondence, reports and legal documents
• You have knowledge of database applications to enter, track and update computer case management systems and to prepare reports