Senior Inmate Records Clerk

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Consider this exceptional opportunity with the Ministry of the Solicitor General to build your team leadership skills and further your experience in offender record administration by demonstrating your organizational and analytical skills to help ensure the accuracy and integrity of offender records at the Central North Correctional Centre and to provide guidance to a team of records staff.

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How we support diversity, inclusion and accessibility

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

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About the job

As the Senior Inmate Records Clerk, you will:
• Verify the legality of admittance documents in accordance with court and ministry directives, policies, procedures and practices
• Complete complex sentence and fine calculations
• Compile and maintain inmate records, including using the offender tracking information system (OTIS)
• Provide information to justice officials, law enforcement agencies, offenders and the public
• Liaise with court and ministry officials to clarify discrepancies
• Provide technical training and leadership to unit staff

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What you bring to the team

Specialized Knowledge and Experience:

• You have knowledge of offender records procedures and relevant legislation and regulations (e.g. Criminal Code of Canada, Ministry of Correctional Services Act, Freedom of Information and Protection of Privacy Act)
• You are able to interpret and apply legislation and policy in order to perform sentence calculations
• You have knowledge of general office processes and practices

Analytical, Reasoning and Problem Solving Skills:

• You can ensure accuracy of admissions and discharge documents
• You can identify and resolve discrepancies relating to offender records
• You can provide interpretation of legislation, guidance, and consultation to staff for complex cases
• You have mathematical skills to verify/reconcile offender sentences and fines

Strong Communication and Interpersonal Skills:

• You have demonstrated tact, diplomacy, and discretion
• You can provide technical advice, leadership and direction to staff
• You have written communication skills to prepare letters to offenders in response to questions of sentence calculation

Computer Skills:

• You have strong computer proficiency using computer software such as Microsoft Office
• You can to use computerized records management systems

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Additional information:

Note:

• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
  
  Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
• C-CL-190486/22

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.