Legal Secretary

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The Ministry of the Attorney General requires an experienced and highly motivated Legal Secretary to support multiple counsel in a busy litigation practice at the Legal Services Branch with the Ministry of Finance.

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How we support diversity, inclusion and accessibility

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

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About the job

You will:

• prepare a variety of correspondence including letters, memoranda, reports, opinions, briefing notes and legal documents;
• update a log to include legal documents and correspondence, and maintain filing systems;
• provide administrative services such as handling incoming calls, responding to routine inquiries, handling incoming/outgoing mail, etc;
• coordinate travel accommodations, meetings, proceedings/court appearances, appointments and conferences;
• research information in law library for references, citation and statutes to include in legal documents;
• liaise with ministry staff, members of the legal profession and the public.

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What you bring to the team

Mandatory:

• You are able to type 50 words per minute (wpm) and dicta to Ministry standards.

Legal Knowledge:

• You demonstrate knowledge of legal terminology in a litigation environment to ensure correct procedures are followed and to prepare complex legal documents.
• You have legal secretarial/administrative experience and demonstrate knowledge of legal office methods.
• You are able to apply knowledge of the court system, Rules of Civil Procedure and relevant federal and provincial statutes to ensure documents are filed accordingly and meet limitation dates as well as review legal articles, references, citation and statutes to be included in legal documents.

Organizational and Analytical Skills:

• You are able to set priorities while meet conflicting deadlines in a high pressure environment.
• You demonstrate analytical skills to assess confidentiality issues regarding disclosure of information.
• You exercise sound judgment and initiative to work independently and perform tasks with minimal guidance.

Communication and Interpersonal Skills:

• You have oral communication and interpersonal skills to liaise with counsel, court officials, senior Ministry officials and members of the public.
• Your written communication skills allow you to prepare letters, memoranda, reports and legal documents, and enter, track and update case management systems.

Other Essential Skills:

• You are proficient with computer software and file management/docketing systems such as LSIS, Elite, Word, Excel, Outlook and PowerPoint.
• You have knowledge of record retention and archiving procedures to prepare and retrieve files.

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Additional information:

Note:

• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
  
  Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
• T-AG-195355/23(2)

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.