Join the team that's making a difference in the lives of Ontario's children and youth. The Provincial and Demonstration Schools Branch, Ministry of Education, Ernest C. Drury School for the Deaf in Milton has an exciting opportunity for an experienced School Secretary.
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We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
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We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.
About the job
In this role you will provide the following secretarial and administrative support services to the school Principal and support the delivery of the education programs and services at the Ernest C. Drury School for the Deaf, Elementary Program.
What you bring to the team
Knowledge and Experience
You have:- Advanced administrative/secretarial experience;
- Demonstrated knowledge of office practices and administrative procedures;
- Proficiency in preparing, formatting and coordinating a range of correspondence and documents;
- Demonstrated knowledge using Google workspaces to manage, share calendars, prepare/edit and store online documents, spreadsheets and presentations;
- Knowledge of office equipment including photocopiers and facsimile machines.
Technical Skills
You have:- Experience and proficiency using various software programs, including word processing, presentation, spreadsheet, database software and email;
- Experience working with Google workspaces (gmail, drive, docs, calendar, meet and classroom);
- Working knowledge of PowerSchool and School Messenger.
Organizational, Reasoning and Problem-Solving Skills
You have:- Organizational, time management and administrative skills to organize high volume of administrative and secretarial services, to set priorities and meet deadlines, to ensure a coordinated and efficient flow of information within office, program and school areas;
- Reasoning skills to determine what matters should be given priority when performing a variety of different administrative tasks with conflicting deadlines;
- Reasoning and problem solving skills to determine appropriate action for sensitive inquiries;
- Ability and knowledge of FIPPA - Privacy Laws and Confidentiality.
Communication and Customer Service Skills
You have:- Excellent language skills including fluency in American Sign Language (ASL) and Deaf culture including receptive and expressive skills;
- Verbal communication and interpersonal skills to provide effective in-person and telephone reception, and exchange information with clients and/or the public;
- Ability to provide information to stakeholders, parents and students in a courteous and professional manner;
- Proven written communication skills to draft letters and memos.