Do you consider yourself to be highly organized with strong interpersonal and analytical skills and experienced in providing financial and administrative support? if so, do not miss this opportunity to apply your skills as an integral part of a team in this challenging role.
How we support diversity, inclusion and accessibility
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the
OPS Anti-Racism Policy and the
OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.
About the job
• Provide administrative, financial and material control for Remote Airport Offices
• Coordinate procurement processes including (i.e. gather/enter data, complete paperwork, verify information, ensure approvals in place etc.)
• Prepare and maintain tender and contract files and track warranties
• Organize, maintain and update electronic and hardcopy filing systems
• Compile reports, conduct research, respond to various requests for information (i.e. insurance claims, legal issues and audits etc.)
• Provide general day-to-day support such as answering phones, arranging meetings, purchasing supplies
• Oversee and provide staff travel and accommodation for staff and vendors
What you bring to the team
Technical Knowledge and Skills:
• Knowledge of administrative and financial processes and procedures such as payment processing and expenditure control
• Knowledge of procurement, contract and tendering policies and procedures
• Reviewing, attention to detail and interpretation skills to research financial and contract related inquiries
• Knowledge of computer software and various programs to deliver administrative and financial requirements
Organizational, Analytical and Problem-Solving Skills:
• Analytical skills to resolve issues, conduct research and respond to a variety of transactions
• Organizational skills to track warranty timelines and contractor information
• Ability to determine priorities when handling multiple competing tasks
• Ability to exercise judgement to escalate unusual/complex matters
Communication and Interpersonal Skills
• Well developed communication skills to respond to financial and contract administration related inquiries
• Excellent written communication skills to prepare responses for information and financial requests
• Demonstrated tact and diplomacy to work harmoniously with staff, vendors and other business stakeholders
Computer Skills:
• Proficiency with computers and various software applications such as word processing, spreadsheets, email and electronic financial information systems and statistical reports
Mathematical skills:
• Proven mathematical skills to verify budgets and invoices for accuracy