Legal Administrative Secretary (Full-Time and Irregular On-Call)

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A fast-paced, challenging environment and interesting work are just some of the reasons for joining the Crown Attorney's Office as a Legal Administrative Secretary.

Please note for Irregular On -Call positions, hours of work will be from zero up to 36.25 hours per week with no guaranteed hours.

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How we support diversity, inclusion and accessibility

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

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About the job

You will:
• Provide a full range of administrative secretarial services
• Utilize a personal computer to transcribe a variety of documents in proper legal style
• Accept service on various documents
• Maintain Ontario and Superior Court files
• Type Ontario and Superior Court subpoenas
• Provide reception duties by answering the telephone and dealing with inquiries at the counter
• Provide a variety of clerical services

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What you bring to the team

Mandatory:

• You can type 50 words per minute
• Ability to achieve 70% in a series of tests for spelling, word usage and sentence recognition

Legal Secretarial Knowledge:

• You have demonstrated secretarial and administrative experience including knowledge of office procedures
• You have working knowledge of legal terminology and the practices and procedures of the criminal justice system

General Administrative Skills:

• You have the ability to use computer equipment with related software such as Windows, Word, Outlook and related database applications
• You have demonstrated oral and written communication skills
• You have demonstrated initiative, good judgement and excellent organizational skills
• You have interpersonal skills and experience working effectively as a team member with minimal supervision

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Additional information:

Note:

• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
  
  Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
• T-AG-182602/22(3)

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.