Receptionist/Mail Clerk

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The Vanier Centre for Women, Ministry of the Solicitor General, seeks an experienced Receptionist/Mail Clerk to provide mail services for the institution.

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How we support diversity, inclusion and accessibility

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

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About the job

In this role, you will:

• process all incoming mail by sorting into delivery locations or pre-determined categories;
• process outgoing mail by sorting, weighing and metering in preparation of delivery;
• process offender mail in accordance with ministry policy and directives;
• process courier deliveries, complete waybills, manifest and custom forms;
• perform a variety of administrative tasks;
• provide back up support to the Receptionist.

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What you bring to the team

Mail Knowledge and Skills

• You have knowledge of Canada Post products and services.
• You can use the postage machine and scale to weigh and affix correct postage.
• You can interpret and apply ministry policy and directives regarding offender mails.

Organizational Skills

• You can prioritize and organize tasks to ensure work is completed in a timely manner.

Analytical, Reasoning and Problem-Solving Skills

• You can identify incoming and outgoing mail for sorting by destination, method of delivery or other category (e.g., courier, etc.).
• You can ensure that mail is properly weighted, metered, folded and inserted into envelopes and sealed securely.
• You can determine the correct destination of incorrectly addressed mail.

Oral and Written Communication Skills

• You can communicate effectively in person or by phone when providing information on mail and postage services.
• You can complete waybills and manifests for outgoing courier shipments.
• You can use tact and courtesy when dealing with staff on mail and courier related issues.

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Additional information:

Note:

• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
  
  Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
• T-CL-213944/24
  
  Employees working in congregate living settings may be required to provide proof they are fully vaccinated, meaning they are fully vaccinated as defined by the Ministry of Health (refer to: COVID-19 Fully Vaccinated Status in Ontario), including 14 calendar days have passed since receiving their final dose of the COVID-19 vaccine. Furthermore, employees working in congregate living settings may be required to undergo regular rapid antigen testing, regardless of vaccination status, as determined by the Employer.

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.