The Ministry of the Solicitor General, Ontario Provincial Police, and the Commander, North West Region is seeking a qualified individual to join our Detachment. In this exciting, rewarding and challenging opportunity, you will provide administrative, clerical and court support to Detachment personnel in the co-ordination and processing of administrative services.
NOTE:This is a temporary position for up to 18 months. Regular employees are required to have manager approval to participate and to accept a temporary assignment. If a regular member is the successful candidate they would return to their home position at the conclusion of the temporary opportunity. Only business related expenses will be provided. There are no provisions for relocation, accommodation or travel (including meals or vehicles) for this position. Exact dates are to be determined.
Ontario Provincial Police (OPP) North West Region (NWR) serves an area of 478,606 square kilometers. Our jurisdiction extends from the eastern border of Manitoba to the northern border of the State of Minnesota, to Hudson's Bay in the north and White River to the east. The region includes three districts (Kenora, Rainy River and Thunder Bay) and is divided between eastern and central time zones.
The Town of Sioux Lookout itself is also unique and is known as the “Hub of the North” since it is home to literally dozens of agencies that provide support services to approximately 29 remote northern First Nations communities across Northern Ontario. Part of these services include a full range of health care services at our state-of-the-art hospital. As a direct result of Sioux Lookout being a Hub community, there are endless professional and service industry employment opportunities available for your family members. Additionally, there are two elementary schools, a high school, an arena that offers hockey and figure skating, a curling rink, a 9-hole golf course and endless miles of roads, trails and lakes just waiting to be explored.
You are a self-starter, a collaborative team-builder, and confident in your capabilities to provide proactive client service and administrative support to a diverse workforce within the Ministry of the Solicitor General and the Ontario Provincial Police. We are seeking qualified individuals to join our community detachment teams.
Note: This is an operational position requiring a high level of engagement with detachment teams and the community. The successful applicant will be required to report to the detachment to perform their duties in accordance with Ontario Public Service workplace policies.
About Us:The Ontario Provincial Police (OPP) is one of North America's largest deployed police services with more than 5,800 uniformed officers, 2,400 civilian employees and 830 Auxiliary officers. We provide essential services that ensure the safety and security of the people of the Province of Ontario. The OPP is a division of the Ministry of the Solicitor General, the largest operational ministry in the province with a presence in every community across Ontario. We are the largest police service in Ontario and the second largest in Canada.
The OPP Values promote always doing the right things for the right reasons, by:
• Serving with PRIDE, PROFESSIONALISM and HONOUR.
• Interacting with RESPECT, COMPASSION and FAIRNESS.
• Leading with INTEGRITY, HONESTY and COURAGE.
How we support diversity, inclusion and accessibility
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the
OPS Anti-Racism Policy and the
OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.
About the job
In this role, you will:
• Respond to inquiries from the public over phone and/or in person
• Monitor and maintain computerized database programs
• Prepare a variety of materials including correspondence, reports, spreadsheets, minutes and presentation
• Prepare human resources documents such as attendance and payroll
• Compiles and maintains confidential records and materials (e.g. personnel files, salaries, confidential correspondence)
• Provide financial administrative support by processing invoices and expense claims
• Collects, compiles and distributes statistics/data as required at the detachment
• Provides a range of administrative support as the scheduling and coordination of meetings including travel arrangements, arranging for special events; preparing background materials; transcribing and taking minutes at offsite meetings
• Support and implement new/revised administrative procedures to improve office operations and updates/maintains office procedures manuals.
What you bring to the team
Mandatory requirements
• Ability to pass an OPP background/ security investigation.
Knowledge, Skills and Abilities
• Knowledge and ability to apply and develop administrative policies, procedures, methods, systems and processes
• Knowledge and ability to provide a variety of administrative support services, including file management, purchasing, invoices/expense claims, and the preparation of human resources documents
• Ability to independently apply problem-solving and analytical skills
• Ability to manage your workload and set priorities
• Ability to apply attention to detail and math skills to check and verify information and provide administrative financial support such as financial accounts payable/receivable and expenses
• Communication and interpersonal skills to respond to inquiries, prepare standard correspondence and work in a team environment
• Computer skills including experience with software programs such as word processing, database, spreadsheet, presentation and organization chart applications, for example: Microsoft Word, Excel and PowerPoint, PeopleSoft or similar human resource management systems
• Ability to operate and maintenance of office equipment and supply inventory